Enables you to set up and maintain costing rules for the currently selected pay element.

Note: The fields in this screen that are enabled depend on the setting of the Ees/Ers Indicator. If this field is set to C in Maintain Pay Element Definition, only the Employer fields are enabled, if set to B, all the fields are enabled, and if left blank, then only the Employee fields are enabled.

Employees

Cost Code

Enter the cost centre code to which you want to allocate employee amounts for the pay element, or select one by clicking window to display Cost Centre Selection. Alternatively, you can enter one of the special directive characters (-, @, #, !, &, +, : and () to specify the rules that should be used to identify and process the cost code, provided a corresponding template exists. You must not use the directive characters for any other purpose than as a directive.

Note: The entry in the Cost Code field can be overridden at employee level. If this field is blank and not overridden at employee level, it is costed to the employee’s default cost centre.

Employers

Cost Code

Enter the cost centre code against which the employer's costs for the pay element are set, or select one by clicking window to display Cost Centre Selection. Alternatively, you can enter one of the special directive characters (-, @, #, !, &, +, : and () to specify the rules that should be used to identify and process the cost code, provided a corresponding template exists. You must not use the directive characters for any other purpose than as a directive.

Note: You can also use & to spread the employer’s cost to contribution payments, the apportionment being determined by spreading codes set up via Employers Cost Spreading Codes.

Contra Code

Enter the cost centre code against which the employer's contra costs for the pay element are set, or select one by clicking window to display Cost Centre Selection. Alternatively, you can enter one of the special directive characters (-, @, #, !, &, +, : and () to specify the rules that should be used to identify and process the cost code, provided a corresponding template exists. You must not use the directive characters for any other purpose than as a directive.

Other Details

PE Subs Group ID

Click WINDOW to display Cost Code Substitution Group Selection, which enables you to specify the rule sets to be applied during the pay cycle costing run for the current pay element.

On Cost Flag

Enter P to allow a percentage on cost (overhead) to be applied to the pay element, or enter N to prevent an on cost being applied to the pay element.

You apply an on cost to employees via their payroll hierarchy structure unit. Before you can apply an on cost to a payroll hierarchy structure unit, the On Cost Flag for the structure unit must also be set to P, and an on cost percentage specified via Structure Unit Costing.

VAT Cost Code

Only used if the pay element is for expenses entered via the ResourceLink Expenses module. Enter the cost centre code which is the default cost code for the VAT element of the expense amount, or select one by clicking window to display Cost Centre Selection. Alternatively, you can enter one of the special directive characters (-, @, #, !, &, +, : and () to specify the rules that should be used to identify and process the cost code, provided a corresponding template exists. You must not use the directive characters for any other purpose than as a directive. You can override this default when entering expense claims if necessary.

Admin Cost Code

Enter the cost centre code against which an administration charge is set, or select one by clicking window to display Cost Centre Selection. Alternatively, you can enter one of the special directive characters (-, @, #, !, &, +, : and () to specify the rules that should be used to identify and process the cost code, provided a corresponding template exists. You must not use the directive characters for any other purpose than as a directive. This enables you separate employee’s costs and employer’s administration costs.

Buttons

Spreading Codes

Click this button to display Employer's Cost Spreading Codes, where you can specify cost codes for spreading employer’s costs across employee cost codes.

Nominal Accounts

Click this button to display Nominal Account Codes, where you can specify nominal account codes for the pay element.

MD41L18