Car Mileage Calculations

Payment is made via expenses or the standard payrun, using the temporary pay element specified on the payment table for the employee’s control group.

Any temporary pay elements generated will be passed to a Tax Period of 00 and Tax Year of 0000. Payment is made via the next Payroll or Expenses Calculate, depending upon how the pay elements are set up.

Note: You can cancel a mileage calculation if required via Cancel Mileage Calculate.

You can carry out the following types of calculation:

• Mileage Calculation

  You can run this type several times within a single pay period, although the timing of payment is determined by the payrun or expenses payment system (see above).

  The system automatically calculates pro rata mileage bands for employees whose employment in your organisation started during the claims year.

  If the mileage of a claim crosses a mileage band, the system creates (and then calculates) a new line for the miles above the threshold, so that each line is paid at only one rate.

  When this process finishes calculating car mileage it automatically calculates lump sums.

• AMAP Mileage Calculation

  This works in the same way as the standard mileage calculation, but it rechecks to see if any mileage bands are crossed, as the AMAP or company car (COCAR) boundaries may be different.

  If the total mileage and lump sum payments in a period exceed the AMAP or COCAR amount for that period, it is subject to National Insurance, which is calculated for the current period only.

  The AMAP or COCAR mileage and lump sum are calculated together. Any relevant amounts are inserted back into the appropriate claims fields.

• Lump Sum Calculation

  This is a period-based calculation, defined by the Number of Periods Lump Sum Advance Periods field of Mileage Parameter Sets.

  Payment is only made if the employee has the Pay Lump Sums on Claims Only field in Mileage Claims Parameters set to N and/or they have claimed mileage for the period. A warning report is produced if the employee is on long-term sickness or maternity leave.

  Lump sums are taken into account by the AMAP mileage calculation (see above).