The procedure for running a standard pay cycle.

You can carry out a pay cycle for your entire organisation, selected control groups, selected pay groups within control groups, or individual employees. When the pay cycle is complete, payslips can be produced and the employees paid by whatever means you use, e.g. credit transfer or BACS.

The basic steps for running a pay cycle are:

1. Set the Current Tax Period.
2. To select the tax period set and current tax period details you want to apply to this pay cycle.
2. Payroll Calculate.
3. To calculate employees’ gross pay via the following stages:

• Up to Gross, to calculate employees’ gross pay.
• Pay run Gross to Net, to calculate employees’ net pay.
• Check the Exception Messages, to enquire about any employees who have failed the system’s vetting procedures.

3. Remove Employees from Pay Cycle.
4. If you want to omit one or more employees from the pay cycle, following inspection of the exception messages. This process essentially reverses the calculation process for those employees who the system has found have problems with their pay details.
4. Print Payroll Items.
5. To print the various items you require, such as a Summary Analysis, cheques and payslips.
5. Run External Interfaces.
6. If your organisation uses BACS to pay employees, or transfers cost details to a costing file (to produce your nominal ledger).
6. Terminate Pay Cycle.
7. To complete the whole pay cycle procedure.