Enables you to enter or amend personal details for an employee.

This topic covers both Personal option tab variants: Add Personal Detail and Amend Personal Detail.

General

Employee No.

Enter the employee’s number. Your system may be configured to enter the next available employee number in the field but it can be overwritten, if required. However, the field is not amendable in the Amend Personal Detail variant of the Personal option tab, with the exception of systems configured to display the Personal option tab as the first (or only) tab in a tabstrip.

Legn. Type

Select the country’s legislation type applicable to the employee from the drop-down list.

Surname

Enter the employee’s surname. The employee's surname is validated if the Surname Validation check box is selected in User Level System Fields, which means you can only enter alpha characters, hyphens or single quote marks without generating a warning message.

Title

Enter the employee’s title, or select it from the drop-down list.

First Name

Enter the employee’s first name.

Other Names

Enter the employee’s middle names.

Prev. Surname

Enter the employee’s previous surname.

Known As

Enter the employee’s alias, or other name by which they prefer to be known.

Honours

Enter free text to describe any honours held by the person, for example, knighthood, OBE.

Legal Sex

Enter M for male or F for female to specify the person's legal sex.

Date of Birth

Enter the employee’s date of birth, in the format DDMMYYYY.

National Identity Number

Enter one of the following national identity numbers, depending on the person's legislation type:

• Nat. Ins. Number - Enter the person's nine character National Insurance number. This must be in the format ‘aannnnnna’ where a is a letter and n is a number. (UK and Isle of Man)
• PPS Number - Enter the person's nine character social insurance number. This must be in the format ‘nnnnnnnxz’ where n is a number, x is a letter and z is null, ‘W’, ‘X’, or ‘T’. (Ireland)
• Soc. Sec. No. - Enter the person's nine character social security number. This must be in the format ‘aannnnnna’ where a is a letter and n is a number. (Jersey)
• Soc. Sec. No. - Enter the person's eight character social security number. This must be in the format ‘aannnnnn’ where a is a letter and n is a number. (Guernsey)
• Soc.Sec.No. - Enter the person's twenty character social security number. This must be in the format 'aannnnnnnnnnnnnnnnn' where a is an alpha character and n is a numeric character. (Gibraltar)

Passport No

Enter the employee's passport number. Alternatively, enter a different reference number of your choice.

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