Enables you to record additional details about the employment check for employees, applicants and external persons.

General

Note: The following five fields are not displayed for BAR and ISA checks.

Disclosure App No.

Enter the Disclosure application number for the selected individual. This must be a unique alphanumeric value which can be up to 11 characters in length.

Barcode No

This field is only displayed if the Display Barcode check box in Employment Checks is selected. Enter the Disclosure application barcode number, if applicable to the employment check. This must be a unique 16 digit number.

Category

Enter the type of check being carried out, or select one from the drop-down list. The options are set up in the DBSCAT narrative category.

List 99

Select this check box to indicate if the individual has been list 99 checked.

BAR Check

Select this check box if a BAR or ISA check has also been performed.

Barred Check

This field is not displayed if the BAR Check check box is selected. Enter the type of barred list to which the check applies, or select one from the drop-down list. The options are set up in the BARCHK narrative category.

Note: The following three fields are only displayed for BAR and ISA checks.

BAR Registration

Enter the BAR registration / application number.

BAR PIN

Enter the Personal Identification Number provided to the employer as permission for an Online Status Check.

Scottish V & B No.

Enter the Scottish vetting and barring number.

PVG Membership No.

Enter the individual's Protecting Vulnerable Groups (PVG) membership number as issued by Disclosure Scotland.

Date Sent to Indv

Enter the date when the Disclosure form was sent to the individual.

Completed Form Rec'd

Enter the date when the completed Disclosure form was received.

Returned to amend

Enter the date when the Disclosure form was last sent to the individual for correction. This must be after the date entered in the Completed Form Rec'd field.

Identity / Evidence Checker

Enter the ID of the employee who has checked the individual's identity / evidence, or select one by clicking window to display Authorised Employees.

Counter Signatory

Enter the ID of the employee who has counter signed the individual's form, or select one by clicking window to display Authorised Employees.

Note: Employees cannot be selected as authorisers / countersignatories if they are a leaver and the period since they left employment exceeds the number of days specified in the Authoriser Leaver Days Allowed field in Employment Checks.

Sent to Authority

Enter the date when the Disclosure form was sent to the relevant authority.

Re-sent to Authority

Enter the date when the Disclosure form was re-sent to the relevant authority following amendments.

Disclosure Cert. Rec

Enter the date when the Disclosure Certificate was received.

Certificate No.

Enter the Disclosure Certificate's reference number.

Disc Cert Issue

This field is not displayed for BAR and ISA checks. Enter the date when the Disclosure Certificate becomes valid.

Days to Process

Display only. The number of days taken to process the Disclosure application. This is the number of days between the date when the completed Disclosure form was received and the date when the Disclosure Certificate was received.

Line Mgr Notified

Enter the date when the line manager was informed of the outcome of the Disclosure application.

Renewal Date

Enter the date when the renewal is due. This defaults to a date calculated from the issue date and the renewal frequency specified for the employment check level if available, or from the system default, which is calculated from the issue date plus the number of months specified in the Default Renewal Period field in Employment Checks.

Cost

Enter the cost associated with the Disclosure application, this varies depending on the type of check carried out.

Cost Code

Enter the associated cost centre code, or select one by clicking window to display Cost Centre Selection.

Buttons

Portability

Click this button to display Portability, where you can enter portability details if the individual has requested a portability enquiry.

Notes

Click this button to display Maintain Note Detail, where you can enter any notes or comments you want to record.

MD55G77