Maintain Expense Codes
Enables you to view and update expense codes. Each expense code should be assigned to a separate temporary pay element for payment of the actual expense.
To access this screen, enter fast path HR124S1.
Note: You must specify VAT codes and rates for expenses
pay elements.
Note: You must define an expense code called ADVANCE, which is processed as a normal expense except that subsequent expenses can be claimed against it.
Selection
Expense Code
Enter the ID of the expense code that you want to maintain, or select one by clicking window to display Select Expense Code.
If the expense code does not exist, a prompt is displayed allowing you to create the new expense code.
General
Short Description, Long Description
Enter a short and long description of the expense code.
Payslip Languages
Click WINDOW to display Foreign Languages, where you can specify descriptions for the expense code in other languages, which can be used on payslips.
Temporary PE
Enter the ID of temporary pay element that you want to assign to this expense code and use for payments, or select one by clicking window to display Pay Element Selection.
Expense Or Payroll
Display only. Displays E or P to indicate whether the selected temporary pay element is paid using the expenses payment system or the standard payrun.
Tax Indicator
Display only. Indicates whether the selected temporary pay element is taxable. If the pay element is taxable, you must specify a notional pay element.
National Insurance Indicator
Display only. Indicates whether the selected temporary pay element is subject to National Insurance. If the pay element is subject to National Insurance, you must specify a notional pay element.
Notional PE
Enter the ID of the notional pay element used to make a deduction in the pay cycle, or select one by clicking window to display Pay Element Selection.
Button
Notes
Click this button to display Maintain Note Detail, where you can enter any notes or comments you want to record.
MD124S1