Enables you to enter a range of miscellaneous information about the pay element, including setting up the pay element for inclusion in the backpay calculation.

To access this window, enter fast path HRPAYELMT and select a pay element code, then window in to the More Detail field.

Temporary Input

Permitted

Enter one of the following to indicate whether temporary input is allowed for this pay element (via the employee’s Temporary Pay Element Summary):

• N - Temporary input is not allowed.
• Y or blank - Temporary input is allowed, used in both main and supplementary runs.
• M - Temporary input is allowed, used in main runs only.
• S - Temporary input is allowed, used in supplementary runs only.

Override/Supplement

This field is only enabled if the Permitted field is blank or set to Y. Enter O - Override if the pay element’s temporary value should replace its fixed value by default, S - Supplement if the pay element’s temporary value should be added to its fixed value by default or leave blank if you do not want to specify a default. These settings can be overridden via Temporary Pay Element Summary.

Formula Usage

This field is only enabled if the Permitted field is blank or set to Y. This field determines whether or not a formula set against the pay element is applied to any temporary data linked to it, and the method of applying the formula.

You can enter one of the following:

N	To prevent the system applying the formula to the temporary value.
Y	To apply the formula to the temporary value, or to both the units and rate if applicable.
U	To apply the formula to units only, but not to the rate.
V	To apply the formula to units. To apply the formula to a rate only if it is derived within the system (rather than being manually input).
R	To apply the formula to the rate only, but not to units.
S	To apply the formula to the rate. To apply the formula to units only if they are derived within the system (rather than being manually input), and Override/Supplement is set to S.
null	To apply the formula only if the temporary amount or units are derived within the system (rather than being manually input), and Override/Supplement is set to S, or if the rate is derived by the system.

General

Note: The following two fields are enabled, depending on the setting of the Ees/Ers Indicator field in Maintain Pay Element Definition. If this field is set to C, only the Ers Third-Party field is enabled, if set to B, both fields are enabled, and if left blank, then only the Third Party field is enabled.

Ees Third-Party

Enter the code of the third-party to whom the deduction from employees is going to be paid, or select one by clicking WINDOW to display Third Party Selection. Typical uses of this field are if the pay element is going to be used to deduct Union dues or Save As You Earn contributions.

Ers Third-Party

Enter the code of the third-party to whom the deduction from employers is going to be paid, or select one by clicking WINDOW to display Third Party Selection.

Payroll Only

Enter Y if this pay element is to be used for payroll purposes only.

Element Level

Specify the pay element level. The default is S for pay elements reserved for system use, that is, less than 1000, and for Court Orders. Alternatively, enter P for Post, or B for both post and system.

Backpay Calculations

Enter Y if this pay element can be used in backpay calculations. You can also calculate pension contributions on backpay if required:

• For a pension pay element to be used to calculate pension contributions on backpay, you must set up the pay element for backpay calculations by entering Y in this field and specifying the backpay pay element (which is typically the pension pay element itself). This applies to P type pension pay elements and N type pay elements used for pensions, providing the N type pay element is attached to a N-TYPE pension scheme.
• For pay elements that contribute to the pensionable gross (such as Salary) to be used to calculate pension contributions on backpay, you must set up the pay element for backpay calculations as above and also specify the notional pay element that holds the negative gross amount in the Backpay Pensioned Gross PE Id field.

Mandatory End Date

Enter Y if you want to specify that whenever the pay element is linked to an employee, an end date must be specified in the appropriate Pay Element Detail windows, and Bulk Amendment - Pay Element Detail.

Backpay PE ID

This field is only available when Y is entered in the Backpay Calculations field. Enter the ID of the pay element used to pay the backpay amount, or select one by clicking window to display Pay Element Selection. For N and R type pay elements, the backpay pay element must be an N type and for P type pay elements, the backpay pay element must also be a P type.

Backpay Pensioned Gross PE Id

This field is only enabled for N and R type pay elements. Enter the ID of the notional N type payment pay element used for the negative gross amount used in backpay pension calculations, or select one by clicking window to display Pay Element Selection.

This notional N type payment pay element must contribute to the optional accumulators that you specified in Pension Schemes as well as to any pensionable gross accumulators to which this pay element also contributes. This notional N type payment pay element should not contribute to any other accumulators. This set up ensures the pensionable gross in the current period does not include the gross amount used in backpay pension calculations.

VAT Rate

Click window to display VAT Rates, where you can select all the VAT rates that apply to the selected pay element by county.

Linked Pay Element

Enter the ID of the N type pay element to which you want to link, or select one by clicking window to display Pay Element Selection. This field is display only if this pay element is attached to a salary sacrifice scheme.

P11D

P11D Flag

Select this check box to automatically include expense details associated with the pay element in the P11D general benefits section. The following fields are only enabled when this check box is selected.

P11D Made Good?

Enter C if this pay element represents a cost to the employer and populates the benefit value for the selected P11D benefit during the pay cycle terminate process, G if it populates the made good value or B if it does both.

Note: P11D section F (Cars and Car Fuel) differs from the other sections in that only option G can be used for made good values. When the corresponding pay element is set to populate the made good values, the Car Annual Contribut field in Cars and Fuel is updated for the relevant vehicle during the pay cycle terminate process. The relevant vehicle is determined from the registration number entered in the Ref No field in Miscellaneous Pay Element Detail against the corresponding pay element. If a registration number has not been entered in this field, the annual contributions amount is updated for the vehicle that is current as of the pay date. If more than one current vehicle exists, the first current vehicle is updated. In addition, the individual sums resulting from the payroll are provided on the General tab in Maintain P11D Details against section F.

P11D Gen Ben Type

Click window to display P11D Benefit Selection, where you can select the P11D section, sub-section and benefit code. The following P11D fields are completed when you exit from this window.

P11D Benefit Section

The P11D sub-section selected in the previous field. You can amend this if required by clicking window to re-display P11D Benefit Selection.

P11D Benefit Code

The general benefit code selected previously. You can amend this if required by clicking window to re-display P11D Benefit Selection.

Button

PE History View

Click this button to display Pay Element History Views, where you can specify the amount of historic pay element details to be retained on the system.

MD41L9