Cars and Fuel
Enables you to maintain details about the selected vehicle or enter details for a new vehicle. The vehicles to be included must have already been set up in the Vehicle File.
To access this window, enter fast path HR555S75 and select the employee, window into the Detail field, then select the Vehicles tab and window in to the Detail field.
Note: A P46(Car) notification must be submitted to HMRC if a current car is ended or a new car is assigned to the employee's record. Where car benefits are payrolled, P46(Car) Details are not needed because the details will be submitted via Full Payment Submission (FPS). A P46(Car) submission is needed if car benefit is not payrolled.
General
Reg No
Enter the registration number of the required vehicle, or select one from the drop-down list.
The registration must exist as a company car in the vehicle file.
Fuel Type, CO2, Electric Range, Cc
Display only. The specification of the selected vehicle.
The fuel type is automatically converted to one of the P11D fuel types A, D, or F. For 2015-16 onwards, the P11D fuel type E is converted to type A in the P11D.
A diesel car that is Real Driving Emissions (RDE) 2 (also known as Euro 6d) compliant has fuel type F. For tax year 2018-19, this is converted to the P11D fuel type A. For tax year 2019-20 onwards, the car fuel type F is displayed as P11D fuel type F on all P11D outputs.
Cars with a CO2 emissions value of 75g/km or less are exempted from the Optional Remuneration Arrangement (OpRA) rules and have the standard benefit calculation applied, regardless of whether an amount forgone is present.
List Price
Display only. The list price of the vehicle when new.
Acs When New
Display only. The value of any accessories included with the vehicle when new.
Acs Post New
Display only. The value of any accessories provided by the employer after the vehicle was delivered.
Vehicle Start Date
Enter the date when the vehicle was first made available to the employee.
Vehicle End Date
Enter the date when the vehicle was no longer available to the employee. If the vehicle has been available for the whole year, leave blank.
Benefit Start Date
Display only. The date when the vehicle was first allocated to the employee. This is the P11D tax year start date or the employee's start date.
Benefit End Date
Display only. The date when the vehicle allocation to the employee ended. This is the P11D tax year-end date or the employee's end date.
Fuel Provided
Click WINDOW to display Fuel Benefit History, where you can indicate if the employer provides fuel or not for this vehicle and view a history of fuel benefits for all the employee's vehicles.
All Fuel Repaid
Enter Y if the employee has repaid the full amount of fuel if they must pay the employer for fuel supplied. Enter N if private fuel is provided, the taxable fuel benefit is calculated and displayed in the Current Fuel Benefit field.
Annual Contribution
Enter the annual contribution paid by the employee to the employer for the private use of the vehicle.
Note: This field is automatically updated during the pay cycle terminate if the pay element corresponding to P11D section F (Cars and Car Fuel), option G is set to populate made good values.
This field can contain the actual amount of contributions made during the year or a default annual amount that is pro-rated in the car benefit calculation according to the dates the vehicle is available. This is a system-wide setting enabled in P11D General Settings for the ANNUAL parameter. For actual contributions, leave the parameter blank, and for pro-rated annual amounts, set it to Y.
Capital Contribution
Enter the value of any contribution paid by the employee towards the cost of running the vehicle and buying accessories.
Car Benefit
Display only. The calculated taxable vehicle benefit.
Current Fuel Benefit
Display only. The calculated taxable fuel benefit.
Car Forgone (Annual)
This field is only displayed if the CANFORGONE parameter is set to Y in the General Settings window within the P11D Maintain Parameters screen.
Enter the annual forgone amount for the fuel benefit for the period of the benefit in the current year.
Car Forgone (Actual)
This field is only displayed if the CANFORGONE parameter is set to N in the General Settings window within the P11D Maintain Parameters screen.
Enter the actual forgone amount for the fuel benefit for the period of the benefit in the current year.
Fuel Forgone (Actual)
This field is only displayed if the FANFORGONE parameter is set to N in the General Settings window within the P11D Maintain Parameters screen.
Enter the actual forgone amount for the fuel benefit for the period of the benefit in the current year.
Car Forgone (Pro-rata)
This field is only displayed if the CANFORGONE parameter is set to Y in the General Settings window within the P11D Maintain Parameters screen.
Display only. The system will automatically calculate the pro-rata amount if applicable. For example, if the Vehicle End Date is mid-tax year.
Fuel Forgone (Pro-rata)
This field is only displayed if the FANFORGONE parameter is set to Y in the General Settings window within the P11D Maintain Parameters screen.
Display only. The system will automatically calculate the pro-rata amount if applicable. For example, if the Vehicle End Date is mid-tax year.
Car Total Benefit
Display only. The calculated Total Car Benefit amount.
Fuel Total Benefit
Display only. The calculated Total Fuel Benefit amount.
P46Car Details
Indicator
Enter the P46(Car) indicator for the vehicle or select it from the drop-down list:
Leave blank if no P46(Car) form is required to be produced. Where company car benefits are taxed through payroll, this field must be left blank because the company car details are reported in the Full Payment Submission (FPS) and must not be reported in a P46(Car) form.
Replaces
Enter the registration number of the previous vehicle if this vehicle replaces another vehicle previously supplied by the employer, or select one by clicking WINDOW to display P11D Vehicle Selection. This registration number is not required for either the P11D form or the P46 (Car) form and is for your information only.
Replaced By
Enter the registration number of the replacement vehicle if this vehicle is no longer used and has been replaced by another vehicle supplied by the employer, or select one by clicking WINDOW to display P11D Vehicle Selection. This registration number is not required for either the P11D form or the P46 (Car) form and is for your information only.
Second Car
Enter Y if this is an additional car where more than one company car is allocated to an employee at the same time.
Private Use Payment
Enter the regular deduction amount if the employee makes regular contributions for private use. This field is only used for the P46(Car) form and does not affect any payments or deductions in the payroll.
Payment Frequency
Only complete this field if a value is entered in the Private Use Payment field. This field is only used for the P46(Car) form and does not affect any payments or deductions in the payroll.
Select the frequency from the drop-down list: Weekly, Monthly, Quarterly, or Annually.
Fuel Provided
Display only. Indicates whether fuel is provided to the employee by their employer.
Fuel Repaid
Display only. The total amount repaid to the employer for fuel provided during the year-to-date.
Return Status
The current status of the associated P46Car record.
Buttons
Details
Select this button to access Benefit Calculation Breakdown and view information about how the car and fuel benefit has been calculated.
Payroll Details
Select this button to access Employee P11D Payrolled Details and view the historic record of the payrolled benefit.
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