Enables you to record and update details of vehicles supplied by the employer to employees, which are made available for private use. You can allocate these vehicles to employees via Employee P11D Details.

To access this screen, enter fast path HR561S1.

Selection

Registration No

Enter a full or partial registration number to search for a specific vehicle, or select one from the drop-down list. Leave blank to display all vehicles in the file.

Paging Area

Reg No

Enter the registration number of the vehicle.

Make

Enter the code of the manufacturer of the vehicle, or select one from the drop-down list. The options are set up in the CARMKR narrative category.

Model

Enter the model of the vehicle.

Ownership

Enter the code that represents the ownership of the vehicle, or select one from the drop-down list. The options are set up in the VEHOWN narrative category.

For the vehicle to be included in P11D benefit calculations, the Details field of the selected ownership code must be set to Y in Maintain Narrative Category Codes.

Fuel

Enter the type of fuel used by the vehicle, or select one from the drop-down list. The options are set up in the FUELTP narrative category.

CC

This field is not enabled if the fuel type is electric. Enter the engine size in cubic centimetres.

CO2

Enter the CO2 emission value for the vehicle. A vehicle’s emission value can be found on the vehicle registration document (V5), from the manufacturer, or from the Vehicle Certification Agency (VCA). If the car’s emission value is not known, or if the car is electric, a value of 999 should be entered.

Range

This field is only enabled if Fuel is Hybrid or Electric.

Enter the maximum number of miles the car can be driven on electric power only without recharging the battery.

Note: From April 2020, vehicle files for company hybrid cars, especially those emitting 1–50g/km of CO2, must be updated with the correct electric mileage range. If the electric mileage value is not correct, the company benefit tax will be wrong. ResourceLink uses a default value of one mile if no value is entered to avoid the rejection of electronic submissions to HMRC.

Additional

Click Expand to display the following fields:

Registration Date

Enter the date the car was registered. This is used to determine if the vehicle is over the age threshold and which CO2 percentage rate to use for benefit calculation.

Note: If diesel fuel is entered for a vehicle registered after 1st January 2006, a warning message is displayed and the fuel type is automatically changed to Euro-IV.

Obsolete Date

Enter the date on which this vehicle becomes obsolete.

Assigned to List

Click window to display Vehicle Usage, where you can view details of employees who have used, or are still using, the vehicle.

Vehicle Type

Enter the code for the vehicle type, or select one from the drop-down list. The options are set up in the VEHICL narrative category.

List Price

Enter the list price of the vehicle when new. The default is the last list price entered.

Accessories When New

Enter the total price of any accessories included with the vehicle when new, which adds to its value.

Accessories After New

Enter the total price of any accessories provided by the employer after the vehicle was delivered, which add to its value.

Insurance Date

Enter the insurance renewal date.

MOT Date

Enter the next MOT due date.

Road Tax Date

Enter the road tax due date.

Road Tax Band

Enter the road tax band into which the vehicle falls, or select one from the drop-down list. The options are set up in the CARTAX narrative category.

Transmission Type

Enter the transmission type of the vehicle or select one from the drop-down list. If the transmission type is left blank, it is assumed that the vehicle is manual.

Notes

Click window to display Maintain Note Detail, where you can enter any notes or comments you want to record.

MD561S1