Enables you to create the absence periods for the selected posts / absence types within the selected absence group, and view details of the number of entitlement units taken against each absence type / post combination in the absence group. As entitlement is taken from an absence type on a half day basis, there is a line with total entitlement units taken per absence type / post combination, and then a line per half day per absence type per post. You can amend the dates and times of each absence line created as required.

Note: If entitlement is hourly and there is not enough remaining entitlement against a selected absence type to take a half day, then this absence type is skipped and the entitlement is taken from the next absence type in the absence group.

Note: The post absence dates and times must not exceed the dates and times for the absence period. For example, if the absence period starts on the 1st June 2004, the start date for an individual post absence cannot precede this date.

General Details

The following fields are display only:

Start Date

The date on which the absence period started.

End Date

The date on which the absence period ended.

Absence Group

The code of the selected absence group, for example, H for holiday.

Paging Area

This section displays the absence lines created for the absence period. The absence period times displayed default from the relevant work pattern, but can be amended as required.

Start Date

The date on which the absence started for the selected line.

Time

The time at which the absence started for the selected line.

End Date

The date on which the absence ended for the selected line.

Time

The time at which the absence ended for the selected line.

Post

Display only. The employee's post against which this absence line is recorded.

Type

Display only. The absence type against which this absence line is recorded.

Abs Code

The narrative code that corresponds to the selected absence type, if applicable, which can be amended if required.

Additional

Click expand to display the following fields:

Units Used

The total number of entitlement units taken against this absence type / post combination.

Absence Code

This field is only displayed if the selected absence type is linked to a narrative category in Absence Type Definition. Display only. The long description of the narrative code that corresponds to the selected absence type.

Post Desc

Display only. The long description of the selected post.

Absence Desc

Display only. The long description of the selected absence type.

Button

Projected Entitlement

Click this button to display Projected Entitlements, where you can view projected entitlements for each absence type as a result of this absence.

Click CONTINUE to create absence lines with a status type of ‘Post Selected’ and return to Employee Absence Entry.

The number of absence lines displayed for the absence depends on the following:

• number of posts - an absence line is created for each post selected.
• number of absence types used for entitlement - an absence line is created for each half day per absence type from which entitlement is taken. This is used in combination with the number of posts to create absence lines.
• employee changes such as position status, service conditions etc. - an absence line is created for each change.

Note: Changes to an employee such as a different service condition, are likely to affect the absence parameters associated, and in turn affect the employee’s entitlements.

MD195G47