Enables you to create a new batch of timesheet entries or to change an existing batch.

Note: You can add multiple lines of timesheet details for an employee. After entering the first line, the system automatically repeats the same details on the next line. Press RETURN to accept the previous value or override it as required.

General

Batch Status

Display only. The name and current status of the batch. If this is a new batch, the status is O for open.

If you are changing a batch, the system checks the batch status. If the batch status is either C (closed) or P (posted) you cannot make any changes. If the batch is S (suspended), a warning message is displayed to inform you that the batch is suspended, but you can still make the necessary changes.

Created

Enter the batch creation date, which defaults to today's date but can be amended if required. This date is posted to temporary pay data as the start date of each temporary pay element, therefore, it may affect the date of payment. You can override this date against each employee via the Start Date field.

Description

Enter a full description to identify the timesheet batch.

Tax Period Set

Enter the tax period set to be used for processing, or select one by clicking WINDOW to display Select Tax Period Set.

Note: If the system is fed batch timesheet data by an external system, the tax period set can be omitted if necessary.

Paging Area

Emp No

Enter the ID of the employee for whom you want to input timesheet details, or select one by clicking window to display Employee Search.

Note: If the tax period is present, you can only add timesheet details for employees who have this tax period set against their payroll control group.

Code

Enter the ID of the temporary pay element against which these timesheet details are posted, or select one by clicking WINDOW to display Pay Element Selection. You can only enter N or R type pay elements.

Desc

Display only. The short description of the selected pay element.

Post

Enter the ID of the employee's post against which the timesheet details are being entered. This defaults to the employee's latest main post, or displays EMPLOYEE if the employee does not have a post. You can select one of the employee's other posts if required, by clicking window to display Employee's Post Selection.

Amount/Units

Enter the amount as a decimal if a N type pay element is selected, or enter the number of units if an R type pay element is selected. You can enter units in either hours and minutes or decimal format, depending on the pay element definition.

The value entered is compared with the minimum and maximum values defined against the pay element, and is rejected if the amount/unit is outside this range.

If a formula has been set up against the selected pay element, the formula is automatically applied to the amount or rate entered, and the result of the calculation is displayed in this field. However, the amount or units entered is held on file rather than the calculated value.

Additional

Click EXPAND to display the following fields:

Cost Code

Enter the cost code against which you want to allocate the amount or units, or select one by clicking window to display Cost Centre Selection.

Override Rate

Enter an override rate if required, provided an R type pay element has been selected. For example, if you have specified the number of units as 20 hours, you could set the rate as 10.00 an hour, which would override the pay element rate.

If a formula has been set up against the selected pay element, the formula is automatically applied to the rate entered, and the result of the calculation is displayed in this field. However, the rate entered is held on file rather than the calculated value.

Start Date

Enter a start date, if different from the default pay period start date.

End Date

Enter an end date, if different from the default pay period end date.

Name

Display only. The employee's full name.

Supply Service

If the employee is a supply teacher, you can window in this field to display Supply Service Weeks, where you can record the weeks in which the supply teacher has worked.

Button

Currency

Click this button to display Currency Display, where you can view values from this screen in alternative currencies.

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