Enables you to view details of any incorrect data or problems the system encountered for employees during the payroll calculation procedure. You can specify the sequence in which data displays and prints. You can specify that data is displayed by employee number or alphabetically, within a Control Group or Pay Group. All the fields in this screen are display only.

All problems are categorised as being either a warning or an error, depending on the severity:

• Warning - A minor problem has been found. For example, a tax refund causes a warning to be produced. The system continues to process the employee in the pay cycle. The data may be correct but it is uncommon for it to be so.
• Error - A significant problem has been found. The system drops the employee from the pay cycle. For example, a selected employee may have already been paid for the current Tax Period.

Note: Most calculate exception messages are self-explanatory enabling you to understand the problem, locate it and resolve it. However, some messages are more complex, and recommend that you contact Zellis for advice.

You can view a list of recent reports via Historic Exception Report.

To access this screen, enter fast path HR01U00 and select the employee.

Paging Area

Control Group

The control group to which this employee is attached in the payroll hierarchy.

Pay Group

The pay group to which the employee is attached.

Employee

The ID of the employee to whom the message applies.

Msg

The error (problem) number for the employee is shown, followed by the category of problem. The categories are E for error and W for warning. The system continues to process employees with warnings. Employees with errors are dropped from the pay cycle.

Exception Message

Display only. An explanation of the problem is displayed so that you can correct it, if necessary. You should note down the employees who have an exception message displayed against their pay details, and the problem.

Note: You can customise the payroll exception messages displayed, including suppressing them, using Maintain Payroll Exception Messages.

Additional

Click EXPAND to display the employee’s name.

Note: It is recommended that you ensure all employees have been successfully processed through the pay cycle before terminating the pay cycle, selecting any required payroll print options.

MD01S98