Enables you to create new timesheets each tax period for groups of employees. In this method, you create the timesheets by copying them from default timesheets. This is an alternative to using Batch Timesheet Input for creating timesheets.

You set up default timesheets via Employee Default Timesheet. These contain predicted timesheet amount/rate/unit values for employees who work regular hours. By copying them you eliminate the need re-enter the values every tax period. This therefore reduces the data entry workload involved.

Where actual timesheet values vary from the predicted values, you can amend individual timesheets via the Copy Default Timesheets screen before copying, or via Batch Timesheet Input before posting.

General

Tax Period

Enter the tax period for which the timesheets provide pay details (the period to which you will be posting the timesheet). Your entry must be in the format YYYY NN, where YYYY is the tax year and NN is the tax period. This entry ensures that you do not create a timesheet twice for the same period.

Batch No

Either you can enter the timesheet batch number, or it can be automatically generated. Automatically generated batch numbers contain a prefix to identify the batch creator. The automatic generation of batch numbers can be specified in the Batch Prefix field in Maintain Operator Detail.

Created On

Display only. The current date is shown.

Description

Enter a description of the batch.

Start Date

Enter the start date of the period covered by the timesheets. Entry to this field is mandatory since it is used to determine the pay element rates and units that are to be used – that is, to determine pay elements having the appropriate effective dates.

End Date

Enter the end date of the period covered by the timesheets. Entry to this field is optional.

Sort Seq

Specify the order in which you want the timesheet records to be sorted in the paging area in the lower section of the screen.

Enter one of the following sort sequence codes:

A	Surnames sorted alphabetically.
E	Employee number order.
AS	Surnames sorted alphabetically within pay groups.
ES	Employee number order within pay groups.

Pay Group

Display only. Pay group to which employee belongs.

Employee

Display only. Employee number.

Tag

To create a timesheet for the employee, the appropriate line must be tagged Y.

Enter the following codes:

Y	To set the tag so that the default timesheet will be copied, thus creating a timesheet for the selected period.
N	To remove the tag, so that the default timesheet will not be copied.
T	To mark the first line of a range of tags (it must be followed by E on the last line). ResourceLink changes the tags in the range to Y.
U	To mark the first line of a range of removed tags (it must be followed by E on the last line). ResourceLink changes the tags in the range to N.
E	To mark the last line of a range of tags or tags removed, when T or U has been entered at the beginning of the range.
X	To prevent the employee’s timesheet from being created and record it as ‘excluded’ against the tax period.

Det

Click WINDOW to view or amend the timesheet details for the employee. The default timesheet details are displayed. Changing these only affects the timesheet for the currently selected period. It does not change the default timesheet.

Name

Display only. Surname and initials of the employee.

MD568S21