Enables you to calculate benefit statements for selected members (standard task HR671S07) or total reward statements for selected employees (standard task HR671S08). You can also generate standard letter requests, which can either be printed automatically or printed via the Standard Letters print options. In addition, you can run the calculation and produce error reports first, before generating the statements for printing, if required.

Note: If you select a member or employee for whom the previous calculation was terminated due to errors that have not yet been resolved, a dialog box is displayed where you can choose to re-start the calculation or abandon the calculation. If you choose to re-start the calculation, Re-start Benefit / Total Reward Statement Runs is displayed, and the member or employee who caused the error is added to an exception list and the remaining members or employees are processed.

General

Benefit Calc

Enter the name of the required statement, or select one by clicking window to display Benefit Statement Selection Window. You must select the benefit statement with an ID of TRS if you are generating total reward statements.

Effective Date

Enter the date as of which you want the statement run.

Note: When a benefit statement is run as of 6th April 2006, this is recognised as an A-Day statement. The process calculates the percentage of the LTA used. This value is then used to calculate a figure for protection purposes which is used when the next crystallised event occurs, providing HMRC has granted protection. The value calculated is known as the Protection Enhancement Factor which is displayed on the Tax Protection Screen. In addition, the values are also stored in the AA History Summary Screen for comparison with the following year’s benefit statement and the Annual Allowance checking processes.

Valid Members / Employees

Display only. The number of selected members / employees who will have statements produced.

Invalid Members / Employees

Display only. The number of selected members / employees who will not have statements produced because they failed the validation process.

Progress

Note: This section replaces the General section above once a statement calculation is running.

Total

Display only. The total number of records to be processed.

Processed

Display only. The total number of records that have been processed.

Current

Display only. Details of the member / employee currently being processed.

Print Report

Warnings

Select this check box to produce a report showing any warnings, and the members / employees to whom they apply.

Errors

Select this check box to produce a report showing any error messages, and the members / employees to whom they apply.

Summary

Select this check box to produce a report containing a summary of the selected members’ / employees' statements.

Detail

Select this check box to produce a report containing all the statement details for the selected members / employees.

Generate

Statements

Select this check box to save the members’ / employees' statements to a file, and generate standard letter requests for them.

Exception List

Select this check box to produce a member / employee list containing any members / employees for whom a statement cannot be produced. You can then use the list to select the members’ / employees' details when correcting them. If you select this option, Exception Member List Definition Window is displayed when you click the Run CALCULATIONS button.

Auto Print

Select this check box to automatically print any standard letters associated with the statement.

Auto Save

Select this check box to automatically save any benefit statement letters to Doc Storage.

Object

Select the Object type to save benefit statement letters under in Doc Storage.

Sort Sequence

Note: The following two fields are used to specify the sort order of the statements. Leave blank if you do not want the statements sorted.

Location Code

Enter 1 or 2 if you want the statements sorted in order of member / employee location, where 1 sorts statements in location order first, and 2 sorts statements in location order second, provided you enter 1 in the Surname and Initials field.

Surname and Initials

Enter 1 or 2 if you want the statements sorted in order of member / employee surnames, where 1 sorts statements in surname order first, and 2 sorts statements in surname order second, provided you enter 1 in the Location Code field.

Buttons

Run Calculations

Click this button to perform the calculations and produce the statements. The General section at the top of the screen is replaced with a Progress section, which provides information on the progress of the calculations.

Note: The following reports should be produced prior to running the calculation.

Valid Members / Employees

Click this button to produce a report detailing all the members / employees who will have statements produced.

Invalid Members / Employees

Click this button to produce a report detailing all the members / employees who will not have statements produced.

MD671S07