Enables you to define security details for modules and process groups to control access for employees and managers with this security profile.

Note: You should not configure security details for the Manager or Directory modules. These modules are not used when you are using MyView with the dashboard as their functionality is contained within the dashboard.

To access this window, enter fast path HRPROFILE then select MyView > Dashboard > Security.

Registration

Enable MyView App Registration?

This field is displayed if you are licensed for the MyView mobile app.

Select this check box if employees linked to this security profile are allowed to register to use the MyView mobile app.

Security

Type

Enter M if you are defining security details for a module or G if you are defining security details for a process group, or select one from the drop-down list. The options are set up in the COMTYP narrative category.

Module

This field is only enabled if you selected M in the Type field. Enter the ID of the module for which you want to define security details or select one from the drop-down list.

Process Group

This field is only enabled if you selected G in the Type field. Enter the ID of the process group for which you want to define security details or select one from the drop-down list.

Emp Level

This field is not enabled if the Details field is enabled or if the module only applies to managers. Select one of the following access levels for employees:

• NONE - prevents employee access
• SAVE - allows an employee to save data but not submit
• SAVSUB - allows an employee to save and submit data
• SUBMIT - allows an employee to submit data but not save
• VIEW - provides an employee with view-only access

Man Level

This field is not enabled if the Details field is enabled or if the module only applies to employees. Select one of the following access levels for managers:

• NONE - prevents manager access
• SAVE - allows a manager to save data but not submit
• SAVSUB - allows a manager to save and submit data
• SUBMIT - allows a manager to submit data but not save
• VIEW - provides a manager with view-only access

Level

This field allows you to determine, for each module, which employees’ records can be viewed by a manager based on the number of levels down the post-to-post hierarchy they can access. This allows you to control whether a manager can view sensitive information held against the module for employees lower down the post-to-post hierarchy.

This field can be left blank to allow full access to all employees in the post-to-post structure for which the manager has access to. Alternatively, you can enter a value between 1 and 99 to determine how many levels of the hierarchy can be accessed.

The ability to enable the level of access for managers is restricted to the following modules which have the potential to hold sensitive information:

• MyTeam Process Groups (Joiners, Change Employee Details, Amend Employment Details, Change Employment Details, Transfer within Team, Transfer within Organization, and Leavers)
• Time Management module
• Training module
• Manager Recruitment
• MyForms
• QUESTR /eForms
• PDR
• Attainments
• Holiday
• Expenses module

Dets

This field is only enabled for process groups, and modules which consist of processes, views, forms or reports. Click window to display Dashboard Security Details, where you can specify access levels for individual processes, views, forms and reports as applicable.

The Details field for the MyForm module (MYFORM) will instead open MyForm Dashboard Security Details, where you can specify access levels for individual MyForms. The Details field for the eForm module (QUESTR) will open eForm Dashboard Security Details, where you can specify access levels for individual eForms.

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