Enables you to maintain pay element access levels. The pay element access levels specified also determine the user groups access to monetary tables and spinal columns.

The top section of the window indicates the level of access operators have to all pay elements other than the exceptions listed in the bottom part of the screen.

To access this window, enter fast path HR63S1 to display the Maintain User Group screen. Enter the relevant User Group Code and then select Pay Element from the navigation panel.

General

Access Level

Enter one of the following access levels:

0	No access. Restrict operators from viewing any pay elements, monetary tables or spinal columns.
1	View only. Enables the operator to view pay elements, monetary tables and spinal columns but not add, change or delete.
2	Change and Authorisation. Enables the operator to make changes and create new pay elements, monetary tables and spinal columns but these changes must be authorised. In addition, these operators can make changes made by other operators within their user group.
3	Change. Enables the operator to make changes and create new pay elements, monetary tables and spinal columns without the need for authorisation. In addition, these operators can authorise changes made by other user groups.

Acceptance Flag

Enter Y if pay element changes are not displayed in the operator's Employee Pay Elements Detail screen until they have been accepted.

Global Acceptance

Enter Y to accept everything, N if you do not want to accept anything at all, or leave blank to obey the acceptance rules defined on the screen. This option should only be used as a temporary measure, if you want to ignore the acceptance restrictions, and accept everything.

Note: If both the Global Acceptance field and the Payroll Indicator in User Group Maintenance are set to Y, you may find that employees are not getting paid as any pay element changes are not taking effect. This combination of settings would mean the Payroll would have to accept every pay element change before it can get into the payrun.

Paging Area

PE Code

Enter the ID of the pay element for which you want to define specific access levels, or select one by clicking WINDOW to display Pay Element Selection.

Description

Display only. The full description of the selected pay element.

Access Level

Enter one of the following access levels:

0	No access. Restrict operators from viewing any pay elements.
1	View only. Enables the operator to view pay elements but not add, change or delete.
2	Change and Authorisation. Enables the operator to make changes and create new pay elements but these changes must be authorised. In addition, these operators can make changes made by other operators within their user group.
3	Change. Enables the operator to make changes and create new pay elements without the need for authorisation. In addition, these operators can authorise changes made by other user groups.

Accept

Enter Y if the operator must accept any pay element changes made by other User Groups before they are displayed on the pay elements screen.

MD63G3