Enables you to view and update the grade history of an employee, including the current grade.

If required, you can allocate personal grades that for the purposes of pay calculation override the grade attached to the employee, by adding additional rows. To avoid overlap, the existing grades are deleted or have their start and end dates adjusted automatically, as appropriate.

Note: You can only change the grade details where they have been specifically applied to an employee and are not the default values held via the employee’s post.

Note: The maintenance of personal grades and their use in pay calculation is affected by the settings of post and personal grade usage levels. Before you allocate personal grades, these must have been set to your requirement. For information about setting grade usage levels, see Employee Grade Usage Preference.

Note: If you create a personal grade for an employee, you cannot revert to using the post grade for pay calculation once ResourceLink has applied it in a pay calculation. This assumes that the system grade usage levels are set to allow the personal grade to be used in pay calculation.

To access this window, enter fast path HREMPALL and select Grade History from the navigation panel.

Paging Area

Start Date

Enter the date the employee first attained the grade.

Grade

Enter the code of the grade attained, or select one by clicking WINDOW to display Grade Selection.

End Date

Enter the date the employee ceased holding the grade (if applicable).

Reason

Enter a reason to identify why the employee’s grade was changed, or select one by clicking WINDOW to display Dependency Selection. The options are set up in the RSNCHG narrative category.

User Fields

Click WINDOW to display Simple User-Defined Field Data if user-defined fields have been set up by your system administrator. These are extra fields used to record additional information that are specific to your organisation.

Notes

Click window to display Maintain Note Detail, where you can enter any notes or comments you want to record.

Spinal Points

Click window to display Personal Grade Spinal Point History, where you can view the employee’s personal grade spinal point history.

Additional

Click expand to display the following display-only fields:

Origin

Indicates the source of the grade. If you override the attached grade to create a personal grade, this field shows PERS GRADE.

Grade Description

The description of the grade.

Reason Description

The description of the reason for changing the grade.

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