Long-term sickness is open-ended sickness – that is, an absence record of type ‘sickness’ for which no end date has been entered in Attendance Detail. This screen gives a list of employees for whom long-term sickness absence has been recorded on the Attendance Detail screen. It also lets you release long-term sickness payments for successive tax periods, and record the end of long-term sickness.

When you start a long-term sickness period on the Attendance Detail screen, the system automatically generates payments of statutory and (where applicable) occupational sickness pay to the end of the current tax period. But it only generates payments for further tax periods if you tag the appropriate employee record on the Long-Term Sickness screen. You must tag a record each time you want to extend the employee’s sickness payments to cover another tax period. The system then pays the employee between the start and end date of the next period.

Note: The Long-Term Sickness functionality checks for any holidays that start after the selected long-term sickness start date but before the assumed end date. If a holiday falls in this period, an error is produced and the long-term sickness is not processed.

To end a period of long-term sickness, enter the end date against the appropriate line in the Actual End Date column, and tag it. The end date is automatically added to the employee’s absence record, and can be displayed in Attendance Detail.

The first two fields in the screen let you extract long-term sickness records for a particular control group or payroll group. If you skip both the Control Group and Payroll Group fields, all long-term sickness records are displayed. The records you select are listed in the lower part of the screen.

General

Control Group

Enter the control group for which you want to display long-term sickness details, or click WINDOW and select it in Control Groups.

Payroll Group

Enter the payroll group for which you want to display long-term sickness details, or click WINDOW and select it in Structure Unit Group Selection.

Paging Area

Emp No Surname, Inits, Title

Display only. The employee number, surname, initials and title of the employee for whom an open-ended period of sickness absence exists.

End Date

Enter the actual end date of the absence when the employee returns to work. You must also tag the line to process the necessary adjustments to the employee’s pay via the Tag field.

Tag

Enter Y, N, T or U against each of the absences to select / deselect them for processing, or select a value by clicking WINDOW to display Generic List Tagging Help Screen.

There are two cases in which you tag a long-term sickness line:

• To prompt the system to generate sickness payments for the next tax period – that is, the tax period following that indicated by the Paid To Prd. End field. You do this by tagging a line which does not contain a date in the End Date field.
• To prompt the system to make the necessary payment adjustments at the end of a period of long-term sickness. You do this by tagging a line which contains a date in the End Date field.

Additional

Click EXPAND to display the following display-only fields:

Start Date

The date on which the open-ended sickness absence started, as recorded on the Attendance Detail screen.

Paid to Prd. End

The end date of the last tax period for which the system has generated sickness payments.

Work Pattern

The work pattern followed by the employee.

When you commit to changes in the Long-Term Sickness screen, OSP Warning Messages is displayed if appropriate. This lists employees whose sickness payments will shortly move into a lower entitlement band, or expire.

MD82S6

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