Enables you to record details of employees’ periods of absence from work in hours and days depending on the selected employee’s entitlement type. For example, holidays, sickness and maternity. The reason for each absence must be recorded along with the start and end dates of the period.

Note: You can specify that the absence records are sorted in date order when a new absence record is entered by setting the MISC > ABSENCE > SORTONADD system parameter to Y.

If the ResourceLink Payroll module is part of your system, when you enter a sickness absence you can calculate and generate sickness payments using screens accessed from the main Attendance Detail screen. ResourceLink then pays the amounts calculated for statutory sick pay (SSP) and occupational sick pay (OSP) in a tax period you specify.

Note: If you do not use ResourceLink to generate sickness payments, you do not have to complete all the sickness windows. You can finish after completing Attendance Detail, Sickness Detail, or SSP/OSP Qualifying Days.

Concurrent Absences - click Closedhere for further details.

Delete Absences - click Closedhere for further details.

Note: Your view of, and access to, certain absence types might be restricted by system security. For example, your system administrator might restrict some users to maintaining only holiday absence types. Such users would not be able to view, amend or add a sickness absence in this screen. Absence security is controlled by your system administrator in Security Profiles.

To access this window, enter fast path HREMPALL and select Absence Details from the navigation panel.

General

Start Date

Enter the date when the absence period began.

Note: Future dated holidays can be booked while the employee is on long-term sickness, providing the holiday start date is after the long-term sickness assumed end date unless concurrent absences are permitted. You can also enter a long-term sickness when a future dated holiday has already been booked, providing the assumed end date of the sickness is before the holiday start date unless concurrent absences are permitted.

Time

Enter the time when the absence period began, which defaults to the start of the working day specified by the employee’s work pattern.

End Date

Enter the date when the period of absence ended. If the absence type is Sickness, Absence or Unauthorised and you do not know when the employee is returning, leave this field blank to create an open-ended absence. Once an open-ended period of absence or unauthorised absence has finished, the end date can be entered directly in this field.

The system processes details of an open-ended sickness in the first pay run after you enter them. After this, however, the system does not generate any further sickness payments for the absence unless you process it using Long-Term Sickness.

Time

Enter the time when the period of absence ended, which defaults to the end of the working day specified by the employee’s work pattern. This field is skipped if you do not enter an absence end date.

Absence Type

Enter the reason for the period of absence, or select it from the drop-down list. The options are set up in the ATDTYP narrative category.

UF

Click WINDOW to display Simple User-Defined Field Data if user-defined fields have been set up by your system administrator. These are extra fields used to record additional information that are specific to your organisation.

N

Click window to display Maintain Note Detail, where you can enter any notes or comments you want to record.

Det

Details. One of the following windows may be displayed for entering additional information, depending on the absence type you entered:

Additional

Click Expand to display the type of absence, for example, holiday, sickness etc.

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