Enables you to view off-payroll worker details and the details of the invoices associated with them.

To access this window, enter fast path HR311S01.

Off-Payroll Worker Details

Start Date

Enter the start date of the off-payroll worker or click window to select a date from the calendar. This may be the same as the employee start date, however, the off-payroll worker may not require an actual start date. This field will default to the date of the first invoice if not already populated. This field is optional.

VAT Registration Number

Enter the off-payroll worker's VAT number. A VAT registered number is a unique number issued to businesses that are registered to pay VAT. The field allows for 15 characters. This field is optional.

Payment Terms in Days

Enter the number of days in which the off-payroll worker expects payment. This will help the system to decide when the invoice needs to be paid. This field is mandatory.

When using payment terms, it is assumed that you will set up weekly payrolls to ensure timely payments are made. However, you can choose to use a monthly payment run instead.

The system will look at the invoices held in the system, then refer to the invoice date and payment terms held against each off-payroll worker to determine which invoices should be included in the payroll run. For example, if the invoice date is 01/03/2020, and payment terms are 45 days, this gives a date of 14/04/2020 for the invoice to be paid by. This date falls into period 01 of 2020 as it is before the period 02 pay date.

Note: If an invoice is uploaded late and the employee is in the pay cycle, then the invoice will not be included in the current pay cycle and a warning message will be displayed. You can remove the worker from the cycle and re-run it to ensure the invoice is in the pay cycle and paid on time.

Other Id

Enter the other identifier that is unique to the off-payroll worker. It may be referred to as a vendor ID. The other identifier must be unique and different from the worker number assigned to the worker that will be used for processing payments. This will enable you to search for off-payroll workers via the object OPW_OTH_ID.

PSC Name

Enter the personal service company's name. This field is optional.

PSC Address

Click window to display Address Maintenance, where you can enter and maintain the personal service company's address details. This field is optional.

This field displays N if no address has been entered, or + if an address has been entered.

Notes

Click window to display Maintain Note Detail, where you can enter any notes or comments you want to record.

This field displays N if no notes have been recorded, or + if notes have been recorded.

Paging Area

Enables you to view and update details of the invoices for the off-payroll worker, and displays whether the invoice has been paid or not. Window in to Details for a breakdown of the invoice, including pay elements.

Invoice Number

Display only. The invoice number. This is a unique number assigned to invoices.

Invoice Date

Display only. The date of the invoice.

Details

Click window to display Off-Payroll Worker Invoice Details, where you can view the details of the selected invoice.

Paid

Display only. The system calculates whether the invoice has been paid. It obtains this information from the pay calculate.

Gross Pay

Display only. The total gross pay for the invoice before VAT has been deducted.

Note: If you need to delete an invoice, delete it in this paging area and not in Temporary Pay Element Summary.

MD311S01