Enables you to enter details of the applicants to be interviewed for a vacancy.

Entering interview details for an applicant in this screen creates an interview slot. ResourceLink displays a warning if you attempt to create an interview slot for a person who has already been allocated to a slot, or if the slot already exists. If you delete an applicant from an interview slot, the slot remains intact and can be allocated to another applicant.

Note: Interview slots cannot be deleted if interview bookings still need to be imported. To prevent interview slots being deleted when they have already been booked.

Note: You can also enter interviews by applicant using Applicant Interviews, or by interview team using Team Interviews.

General

Type, Post, Job, Grade, Location

Display only. A summary of the vacancy by short codes.

Interview Detail

Click WINDOW to display Vacancy Interview Detail, where you can enter common interview details if the details for all or most of the interviews you are arranging are similar. These details are then assigned to all applicants you select for interview in this screen, and can then be amended individually. Leave blank if the arrangements are different for each applicant, and enter these details in the paging area.

Paging Area

Date, Start

Enter the date and time at which the interview is scheduled to take place.

End

Enter the time at which the interview is scheduled to finish.

Type

Enter the type of interview to be given to the applicant, or select one from the drop-down list. The options are set up in the INVTYP narrative category.

Applicant/Employee

Enter the ID of the applicant or employee who has applied for this vacancy who is to be interviewed, or select one by clicking WINDOW to display Select Applicants / Employees on Vacancy.

Det

Click WINDOW to display Interview Detail, where you can enter a range of details about the applicant’s interview.

Sum

Click WINDOW to display Summary of Applicant Details, where you can view summary details of the applicant selected for interview.

Notes

Click window to display Maintain Note Detail, where you can enter any notes or comments you want to record.

Additional

Click EXPAND to display the following display-only fields:

Name

The applicant’s surname and initials are shown.

Current Status

The code and description of the current status assigned to the applicant.

Team

The team responsible for interviewing the applicant.

Buttons

Note: These buttons are only displayed if Interview Scheduling has been enabled in Web Recruitment Parameters.

Export Slots

Click this button to export the interview slots to Web Recruitment for the selected vacancy. The interview slots are exported upon COMMIT. You can cancel the export prior to clicking commit, if required, by clicking this button again (renamed Cancel Export).

When the interview slots are exported, emails are also sent to applicants to inform them that interview time slots are available for booking. Emails are only sent once to an applicant, unless new or amended interview slots are available.

Import Bookings

This button is only enabled when interview bookings exist in Web Recruitment. Click this button to import the interview bookings from Web Recruitment for the selected vacancy.

Note: The export of interview slots (including emailing applicants) and the import of interview bookings can be added to the scheduler via the HR292U16 and HR292U17 tasks respectively.

Create Interviews

Click this button to open Vacancy Interview Creation which allows you to create interview slots in bulk for the vacancy.

Assign Applicants

Click this button to open Assign Applicants to Interviews which allows you to assign applicants in bulk to the interview slots created for the vacancy.

Interview Print

Click this button to generate a printed Vacancy Interviews Report, listing the interview slots for the vacancy and the applicants assigned to each slot.

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