Enables you to record start and end dates and times for the course event. The dates you enter here are used to make a firm booking of the venue and tutor specified in the previous window. If you try to make a booking that clashes with an existing one, the system alerts you to this and you have to change either the date or the venue or tutor.

These dates are shown in Room Usage, Venue Room Calendar and Tutor Calendar.

Paging Area

Start Date, Time

Enter the date and time that the event has been scheduled to start or pick a date from the calendar which is accessed by clicking the Add Dates button. You can amend the start date and time of a future-dated course if required.

If you amend the date and / or time: Attendees who are not available (unless absent) are cancelled from the course event, and providing they have not left as of the new date and / or time, they are placed on the waiting list. Tag Absent Attendees to remain on the Event is displayed for any attendees who are absent for the new date and / or time, to allow you to specify whether they should remain on the course event or be cancelled.

Note: It is your responsibility to inform any affected attendees that the course event has changed and that they have been placed back on the waiting list. You should also check that the course costs and notes still apply to the new date and / or time.

End Date, Time

Enter the date and time that the event has been scheduled to end. You can amend the end date and time if required.

Tutor No

The number of the tutor entered in the Main Tutor field in Course Events is given as the default tutor for the event, but this can be changed if required.

Tutor Name

Display only. The tutor’s surname.

Venue

Enter the venue of the course or select one by clicking window to display Venue Search and Selection.

Room

Enter the room used for the course or select one by clicking window to display Select Room.

Add Defaults

Click window to display Course Additional Defaults, where you can specify two further default venues, rooms and tutors for this course event.

Button

Add Dates

Click this button to display Date Picker, where you can pick course event start dates from a calendar. You can select multiple dates to quickly create multiple course event lines.

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