Enables you to view or enter various values required for SSP and OSP payment calculations for the selected post.

Detail

SSP Average Pay

Enter the average UK SSP payable per day during the sickness period. If no SSP Average Pay is calculated, the default SSP Average Pay is used, which is held in Maintain Employee SSP Basic Detail.

Ignore SSP Contras

Applies to employees who are entitled to UK SSP when the occupational payments they are entitled to have ceased. If the default setting is to pay the contra SSP pay element, you may want to cancel this pay element for a specified length of time. If so, enter the number of days contra payment to withhold.

SSP Days Withheld

If any payments of UK SSP are to be withheld from the employee, enter the number of days to be withheld. For example, it may be policy to withhold a number of payments in cases where the employee fails to notify you of their sickness on the first day of absence, or where no notification is received.

SSP Excl Reason

Display only. The SSP exclusion reason code generated by the bulk sickness process.

OSP Normal Pay

The OSP Normal Pay amount, which can be amended if required. If no OSP Normal Pay is calculated, the default OSP Normal Pay amount is used instead, which is held in SSP/OSP Patterns.

Note: The OSP Normal Pay value displayed is the pay as of the start date of the sickness period, providing Normal Pay is calculated using the employee's Fixed Pay Elements. It does not represent the pay for the whole duration of the absence. The method used for determining OSP Normal Pay is set in the Use Fixed PE OSP Norm Pay field in OSP Maintenance Parameters.

OSP Excl Reason

Enter a reason code if you want to withhold OSP for the sickness period, or select one from the drop-down list. The options are set up in the OSPXCL narrative category.

Override

ESA Days Override, ESA Rate Override

These fields should only be used if you want to override the Employment Support Allowance (ESA) deductions when they are generated. The ESA deductions are based on the rate specified in SSP Parameter Maintenance unless these fields are completed.

To override the automatically generated value, you must enter the number of days on which ESA is to be paid in the first field and the override ESA weekly rate in the second field. to override that specified in SSP Parameters.

The system then calculates the amount to be deducted as follows:

ESA Deduction = ESA Rate Override x ESA Days Override

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Ignore OSP Waiting Days

If waiting days are imposed, you can make the system disregard them for the currently selected employee and absence period by entering Y at this field. Waiting days are set via OSP Parameters

OSP Wait Days Override

If you want to override the standard OSP waiting days for the absence period, enter an overriding value.

Ignore OSP Link Days

If linkage days are imposed, you can make the system disregard them for the currently selected employee and absence period by entering Y at this field. Linkage days are set via OSP Parameters

OSP Link Days Override

If you want to override the standard OSP linkage days for the absence period, enter an overriding value.

Note: The following fields are only available if you are using the 60 day rule functionality:

Ignore 60 Day Rule

Enter Y if you want to completely ignore the 60 day rule when processing sickness.

Allow Threshold Override

Enter the number of days to use as the default threshold. This overrides the number of days threshold specified in Civil Service Rules.

Buttons

National Insurance Grosses

Click this button to display National Insurance Grosses Summary, where you can view a summary of payments received by the employee and add / amend payments, if required.

To qualify for UK SSP an employee’s average weekly pay for the eight weeks ending on the last pay day before the start of the absence must be above the National Insurance threshold.

The system carries out this calculation for you, provided there is at least two months payroll history held for the employee. It does not matter whether they are normally paid weekly or monthly: information held on SSP Parameter Maintenance enables the system to determine a weekly rate.

All payments received during the relevant period are included in the calculation.

For a variety of reasons you may want to override the system’s calculations. For example, if there is not enough data in the system for a new starter to make a correct calculation.

In such cases you can manually enter an average weekly pay figure in the Average Pay field in Sickness Summary, or make changes to the employee’s pay history for the relevant period and have the average figure calculated for you by the system.

SSP Exclusions

Click this button to display Exclusion Code History, where you can review the SSP exclusion reason codes that apply to the employee and amend as required for the current sickness.

View Pay Elements

Click this button to display one of the following windows:

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