Enables you to view the payment details associated with the employee’s Normal Pay or Average Pay depending on the pay calculation method. The employee’s Normal Pay or average daily pay is calculated according to the absence parameters associated with this absence type, if specified. Alternatively, the employee’s default Normal Pay is used, and if this is not available, you can manually enter a Normal Pay or average daily pay value.

Where the absence type additional pay calculation method is set to be the Average Pay method, a warning message is shown where the payslips used to calculate average pay span a time period greater than 104 weeks (2 years for monthly-based pay types). UK legislation requires that the maximum time period over which payslips are aggregated for average pay calculations be 104 weeks (from April 2020).

The absence daily detail is calculated for entitlement and payment up to the employee’s last paid date for Actual and Accrual entitlement types.

Note: This does not apply to ACTUAL entitlement types that are of a SU entitlement calculation point type.

If the employee is a new starter and has never been paid, the entitlement and payment is calculated up to the day before the employee’s current tax period start date.

General Details

Normal Pay / Average Daily Pay

The value of the employee's Normal Pay or Average Pay, depending on the pay calculation method. You can amend this value if required.

SSP Average Pay

This field is only displayed for entitlement types to which SSP applies. The value of the average SSP pay per week during the sickness period. You can amend this value if required.

Calc Date

Display only. The calculation date used based on the calculation point specified.

Entl Calc Point

Display only. The calculation point used to calculate entitlement due for the absence period.

Entitlement Type

Display only. Displays H or D to indicate whether the entitlement type is hourly or daily.

Contra Normal Pay

This field is only displayed if the Contra Pay Calc Method field is set to F in Leave Management Parameters. The value of the employee's Normal Pay for the contra payment.

Additional Pay

The value of the employee's Additional Rate Pay. You can amend this value if required.

Paging Area

Date

Display only. The date when the absence occurred.

Units Taken

Display only. The number of entitlement units deducted.

Units Paid

Display only. The number of entitlement units paid.

Daily Pay

Display only. The daily pay amount based on Normal Pay.

Amount Paid

Display only. The amount paid based on the number of units paid and the daily pay amount.

Reason

Display only. The reason for payment or non-payment.

Additional

Click expand to display the following display-only fields:

O/ride Pay

Displays Y or N if you chose to override payment, otherwise this field is blank.

O/ride Ded

Displays Y or N if you chose to override deducting entitlement units, otherwise this field is blank.

SSP Reason

This field is only displayed for entitlement types to which SSP applies. The reason for the payment or exclusion from payment. The options are set up in the SSPXCL narrative category.

SSP Amount

This field is only displayed for entitlement types to which SSP applies. The daily SSP rate paid, or to be paid if applicable.

Contra

The value of the contra payment if made.

Category 1 Taken, Category 2 Taken

These fields are only displayed for category-based ACCRUAL and actual entitlement types. The number of units taken within each category.

Higher Lvl Taken, Lower Lvl Taken

These fields are only displayed for dual level actual entitlement types. The number of units taken and the percentage rate of pay payable for each level of entitlement.

Units at Addtl Rate

Displays the number of units taken at the Additional Rate.

Addtl Rate of Pay

Displays the Additional Rate of pay.

Navigation Panel Buttons

View Norm Pay

Click this button to display one of the following windows, depending on the absence parameter setup:

• Display Normal Pay Elements - If normal pay is calculated using the employee's pay history when the Absence Pay Calc Method field is set to L in Payment Details.
• Display Normal Fixed Pay Elements - If normal pay is calculated using the employee's fixed pay elements when the Absence Pay Calc Method field is set to F in Payment Details.
• Display Absence Average Pay Weekly Payment Details - If normal pay is calculated when the Absence Pay Calc Method field is set to H and the Use Fixed Pay Elements check box is selected in Payment Details.

View Add Pay

Click this button to display one of the following windows, depending on the absence parameter setup:

• Display Additional Pay Elements - If additional pay is calculated using the employee's pay history when the Absence Pay Calc Method field is set to L in Payment Details.
• Display Additional Fixed Pay Elements - If additional pay is calculated using the employee's fixed pay elements when the Absence Pay Calc Method field is set to F in Payment Details.
• Display Absence Average Pay Weekly Payment Details - If additional pay is calculated when the Absence Pay Calc Method field is set to H and the Use Fixed Pay Elements check box is selected in Payment Details.

View SSP Details

This button is only displayed for entitlement types to which SSP applies. Click this button to display SSP Payment Values, where you can view or enter various values required for SSP payment calculations.

Click CONTINUE to display Process Absence.

MD195G24