Enables you to enter payment details for absence parameters, including which details to use when an employee is terminated.

For the following entitlement types, the specified fields and buttons are the only ones enabled:

To access this window, enter fast path HR195S2 and select Payment Details from the navigation panel.

Payment Details

Use Def. WP with WDIWP

Select this check box if the default work pattern specified in Leave Management Parameters should be used by the WDIWP (Working Days In Work Pattern) part-payment code in the Rate Calculation, or leave blank to use the employee's work pattern.

Ignore Partial Day

This field is only enabled for ROLLBACK entitlement types. Enter Y to ignore partial day absences in absence calculations.

Payment Pay Element

This field is not enabled for PAYSSP entitlement types. Enter the ID of the N or R type pay element to use for payment, or select one by clicking window to display Pay Element Selection. You cannot select an R type pay element that uses complex formulas. You cannot select an R type pay element for the ROLLBACK entitlement type.

If a pay element is not selected, then a payment is not made.

If the Apply SSP check box is selected in SSP Rules, this field is display only and defaults to 0102 (OSP Payment).

% of Payment to Pay

This field is only enabled for record entitlement types. Enter the percentage of the calculated daily pay that should be used to pay for each unit of the absence.

Contra Pay Element

Enter the ID of the N or R type pay element (payment or deduction) to use for contra payments, or select one by clicking window to display Pay Element Selection. You cannot select an R type pay element that uses complex formulas. You cannot select an R type pay element for the ROLLBACK entitlement type.

If a pay element is not selected, then a contra payment is not made.

If the Apply SSP check box is selected in SSP Rules, this field is display only and defaults to 0103 (OSP Contra Payment).

Contra Pay Calc Method

This field is not enabled for PAYSSP entitlement types. Enter F to calculate the contra payment using the Fixed Pay Element method, or leave blank to calculate the contra payment using the Normal Pay calculated for the absence payment.

If you enter F, you must also define the Contra Rate Parameter in Service Condition - Absence Parameter for the corresponding absence type, and specify that the contra pay element value is included when calculating Normal Pay for the contra payment via Pay Element Absence Types.

Part Process Future Absences

Select this check box if you want absences entered through MyView Time Management to be part processed, i.e. they are taken to stage three. This will result in the absence reducing entitlement but not generating any pay-related pay elements. These absences can then be bulk processed at a later date to include the pay aspect of the absence in the relevant pay period.

Absence Pay Calc Method

This field is not enabled for PAYSSP entitlement types. Enter L, A, F, E or H to indicate whether the method used to calculate Normal Pay is Last Payslip, Average Pay, Fixed Pay Elements, Average Daily Earnings, or Average Pay (using average hours) respectively. If this field is set to H, the Additional Pay Calc Method can only be set to H or blank.

Additional Pay Calc Method

Enter L, A, F, E or H to indicate whether the method used to calculate Additional Pay is Last Payslip, Average Pay, Fixed Pay Elements, Average Daily Earnings, or Average Pay (using average hours) respectively. If Absence Pay Calc Method is set to H, this field can only be set to H or blank.

Cost Centre PE

This field is only available for RECORD entitlement types. Enter the ID of the cost centre pay element applicable to the selected leave management parameter or select one by clicking window to display Pay Element Selection. This pay element is used to assign costs to a cost centre if the absence is cross-chargeable and a cost centre is selected when the absence is entered.

Note: You cannot select a rated pay element if a payment or contra pay element has already been defined.

Termination Pay Element

Enter the ID of the N type pay element to use for termination, or select one from the drop-down list. This pay element is used to generate a temporary pay element to make either a payment or a deduction. If a pay element is not selected, then any remaining entitlement is not paid or recovered when an employee is terminated.

Terminate Pay Calc Method

This field is only enabled if a termination pay element has been specified. Enter L, A, F, E or H to indicate whether the method used to calculate termination Normal Pay is Last Payslip, Average Pay, Fixed Pay Elements or Average Daily Earnings respectively.

Terminate Addtl Pay Calc Method

This field is only enabled if a termination pay element has been specified. Enter L, A, F, E or H to indicate whether the method used to calculate Additional Termination Pay is Last Payslip, Average Pay, Fixed Pay Elements or Average Daily Earnings respectively

Payment Qualifying Days

Enter the number of days an employee must be absent before the absence qualifies for payment.

Qual Days Type

Enter C to indicate that the number of days specified in the Payment Qualifying Days field is based on calendar days, or enter W to specify working days.

Note: If an absence is longer than the specified number of qualifying days, all days including the qualifying days are paid.

Outstanding Entitlement Costing

Pay Element

Enter the ID of the pay element used to cost any remaining entitlement at the end of each pay period, or select one by clicking window to display Pay Element Selection.

Contra Pay Element

Enter the ID of the contra pay element used to cost any remaining entitlement at the end of each pay period, or select one by clicking window to display Pay Element Selection. You can only have a contra pay element if you have entered a costing pay element.

Average Pay Parameters

Use Payslip for Abs NPay

This check box is only enabled when the Absence Pay Calc Method field in Leave Management Parameters is set to A or H. Select this check box to average a number of payslips when calculating Normal Pay (including for overtime payments), or leave blank to average a number of pay periods. The number of pay periods or payslips to average is specified in Absence Pay Periods For Average Pay.

Use Payslip for Termination NPay

This check box is only enabled when the Terminate Pay Calc Method field in Leave Parameters Additional Detail is set to A or H. Select this check box to average a number of payslips when calculating Normal Pay on termination or leave blank to average a number of pay periods. The number of pay periods or payslips to average is specified in Termination Pay Periods for Average Pay.

Exclude Zero NPay

Select this check box to exclude the payslip if the Normal Pay is zero or less. This check box is only enabled when calculations are based on average pay or average hours (A or H).

Cap at 104 Weeks

This check box is only enabled when calculations are based on average pay or average hours (A or H). Select this check box to limit the reference period for weeks to a maximum of 104 weeks for average pay calculations. If the average pay calculation uses a reference period in months, then the reference period limit will be applied at 2 years (24 months).

Note: For multi-post holders, average pay is calculated separately for each of the employee’s posts using only selected payments for that post or, where appropriate, from an earlier linked post.

When using “Exclude Zero Npay”, the total for pay elements against the post being processed could be zero whilst greater than zero against the next post, making it possible for a period/payslip to be included in calculations for one post but excluded for another.

Payslip Exclusion PE Cat

Enter a Pay Element category, or click window to select a category. If any pay element in this category is present on a payslip, that payslip will be excluded.

Note: Post and EMPLOYEE post based pay elements are checked against the category. If a pay element to be excluded is associated to the EMPLOYEE post, the period/payslip will be excluded from the calculations for all posts. If the pay element is associated to an individual post, the period/payslip will be excluded from the calculations for that post only.

Average Pay Hours Weekly Parameters

This section is only displayed when you have entered H in the Absence Pay Calc Method field and entered the relevant calendar in the Weekly Tax Calendar field in Leave Management Average Pay/Hours Parameters.

Use Weekly Tax Period Set

Select this check box to enable weekly average pay based on the weekly tax calendar defined in Leave Management Average Pay/Hours Parameters.

Absence Exclusion List Id

Enter an absence type list ID previously defined in Absence List Maintenance or click window to select one. If the employee's absence belongs to the selected absence list and the period of absence is for the whole week (based on working days), then the week will be excluded from the average hourly pay calculation.

Use Current Week's Period

Select this check box if you want to define the latest week the average pay calculation starts from. When the weekly tax calendar tax period is set (via Set Current Tax Period) against the weekly tax calendar as defined in Leave Management Average Pay/Hours Parameters, the average pay calculation will always use that tax period minus one as the starting week (unless the week prior to the absence start date is earlier).

Use Fixed Pay Elements

Select this check box to use fixed pay element values in the average hourly pay calculation when it is based on the weekly tax calendar and breakdown the fixed pay element amount and/or units into weekly values in the calculation.

Buttons

OE Absence

This button is not enabled if the Use Employee Work Pattern field in Leave Management Parameters is set to I and the Does Absence Require a Planned Work Time check box in MyView Absence Parameters is blank. Click this button to display Open-Ended Absence Parameters, where you can indicate whether open-ended absences are permitted for this leave management parameter.

MD195G2