Enables you to view general details about the selected absence line, before processing the absence.

To access this window, enter fast path HR195S4 and select the employee, then window in to the Details field.

Absence Details

Post

Display only. The post to which the absence details apply.

Status

Display only. The status of the absence.

Absence From, To

Display only. The date on which the absence started to the date on which the absence ended, or the assumed end date (in blue) if it is an open-ended absence.

Type

Display only. The type of absence or absence sub-type, depending on whether an individual absence type or absence sub-type was selected in Absence Entry.

Unit Type

Displays H or D to indicate whether the entitlement unit type is hourly or daily.

Entl Type

Display only. The entitlement type.

Category

This field is only available for category-based ACCRUAL and ACTUAL entitlement types. Select the related category type before processing this absence.

Dual Level

This field is only displayed for dual level ACTUAL entitlement types. Indicates that the entitlement type is dual level.

Days Requested

This field is only displayed for ROLLBACK entitlement types once the daily details have been updated. The number of additional days that have been requested.

Note: The following Abs Reason, Link St Date, Absence Cert Type and Auth Cert Produced fields may be displayed for other absence types if the fields have been configured in Additional Absence Fields.

Abs Reason

This field is only displayed for ROLLBACK entitlement types or if set up against the absence type. Select the reason for taking the absence from the drop-down list. The options are set up in the ABSRSN narrative category or the narrative category specified against the absence type. This field is mandatory if absences must have the same reason code.

Abs Reason Type

This field is only displayed if set up against the absence type. Select the reason type from the drop-down list. The options are set up in the narrative category specified against the absence type.

Cause

This field is only displayed if set up against the absence type. Select the cause of the absence from the drop-down list. The options are set up in the narrative category specified against the absence type.

Link St Date

This field is only displayed for ROLLBACK entitlement types. Click window to display Linked Absence Start Date Selection, where you can select the link start date if the selected absence is linked. An absence can be linked to another absence if the absence types are the same, and the settings specified in the Linkage Days and Link Absences of Same Reason fields in Rollback Settings apply.

Note: If the absence is processed via the Bulk Process Routine, the link start date is only populated providing the system generated link date was not amended.

Absence Cert Type

This field is only displayed for ROLLBACK entitlement types or if set up against the absence type. Select the certificate type from the drop-down list, for example, self or doctor certified. The options are set up in the CERTTP narrative category.

Auth Cert Produced

This field is only displayed for ROLLBACK entitlement types or if set up against the absence type. Enter Y if an authorised certificate has been produced for the selected absence.

If the Requires Authorised Certificate field on the absence parameter has been set to Y, payment is withheld until an authorised certificate is produced. In addition, if the Unauth Abs Deduct Entil field is also set to Y, then the absence is deducted from the employee’s entitlement even without an authorised certificate.

Health and Safety

This field is only displayed if set up against the absence type. Enter Y if the absence was due to industrial injury.

Certificate Expiry

This field is only displayed if set up against the absence type. Enter the expiry date of the certificate.

Interview Date

This field is only displayed if set up against the absence type. Enter the return to work interview date, which can be recorded at any stage during absence processing.

Due/Matching Date

This field is only displayed for Maternity/Adoption type absences. Enter the Due/Matching date for the Absence.The name of this field will change to DoB/Matching Date if the absence type is Paternity for Republic of Ireland legislation or Shared Parental Leave for Jersey legislation.

For Republic of Ireland Maternity absence types where M is entered in the ROI Parental Leave Type field in the Absence Type Definition, the name of this field will change to Due Date and the field will become display only.

Remaining Leave Wks

Enter the remaining number of shared parental leave weeks as at the absence start date. This field is used to determine if the benefit deduction (parental allowance) is applied or suppressed. This field is only be visible when the Shared Parental Leave check box is set on the Benefit Details window and the employee’s legislation type is Jersey.

Payment Percentage

Enter the percentage of the calculated daily pay that is paid for this absence. The entitlement is also deducted based on this percentage. If this field is left blank, a default of 100% is assumed.

For Rollback entitlement types, this is in addition to the percentages specified against the entitlement bands. This field is usually used when an employee returns to work from an absence on a part-time basis, and the absence process should only generate payment for the hours not worked.

Note: The contra payment is always generated at 100% irrespective of the percentage entered in this field and the entitlement band used. Therefore, it is vital for the payroll to make the necessary payments for the hours worked.

Absence Code

This field is only displayed if the selected absence type is linked to a narrative category in Absence Type Definition. The narrative code that corresponds to the selected absence type, which can be amended if required.

Pay Days Requested

This field is only displayed for ROLLBACK entitlement types once the daily details have been updated. The number of additional days for which payment has been requested.

Cost Centre

This field is only displayed if the absence is cross-chargeable. Enter the ID of the cost centre that you want to assign to the absence, or select one by clicking window to display Cost Centre Selection.

Units Details

Displays details of the employee's entitlement at different stages, for example, the entitlement remaining, deducted and paid, as well as any outstanding, that is the difference between the entitlement requested and the entitlement deducted and paid.

Buttons

Note: The following buttons are not enabled when the status is ‘Post Selected’.

Hours Lost

Click this button to display Qualifying Days, where you can view the absence and work patterns for the period, and amend the hours lost through absence, if necessary.

Daily Dets

Click this button to display one of the following windows:

• Absence Daily Detail - this is displayed for all entitlement types except Rollback and enables you to view details for each day of the absence period. You can override the units to be deducted or paid, if required.
• Absence Daily Detail (2) is displayed for all entitlement types except Rollback once the absence has a status of Complete.
• Absence Daily Detail - this is displayed for rollback entitlement types and is the equivalent of Absence Daily Detail (2).

Note: The Normal Pay button is displayed instead of the Hours Lost and Daily Dets buttons if the Use Employee Work Pattern field in Leave Management Parameters is set to I.

Normal Pay

Click this button to display Absence Normal Pay, where you can specify the Normal Pay details to use for processing the absence.

Entl Dets

Click this button to display Absence Entitlement, where you can view details of the employee’s absence entitlement for the selected absence period and post.

Absence Pay Details

Click this button to display Absence Pay Details, where you can view payment details for the absence.

Category Dets

This button is only available for category-based ACCRUAL and actual entitlement types once the daily details have been updated. Click this button to display Absence Category Detail, where you can view details of units taken within each category.

Dual Level Entl

This button is only available for dual level actual entitlement types once the daily details have been updated. Click this button to display Absence Dual Level Detail, where you can view details of units taken for each level of entitlement.

SSP Details

This button is only available for entitlement types to which UK SSP applies once the daily details have been updated. Click this button to display SSP Payment Values, where you can view or enter various values required for UK SSP payment calculations.

Ent Adjustment

This button is only available for rollback entitlement types. Click this button to display Rollback Entitlement Adjustment Details, where you can enter absence related entitlement adjustments.

Override

This button is only available if the absence has the Apply SWB Deduction or Apply Mat/Adop Deduction flag set. Click this button to display Override, where you can override the weekly deduction rates.

Click CONTINUE to display Qualifying Days.

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