Enables you to set up the different organisations that require payments to be collected on their behalf and specify the method by which the money is paid, e.g. BACS, credit transfer. Third-Party Payments refer to money collected regularly from an employee’s salary on behalf of an external organisation, such as a Union or Magistrates Court.

Note: Third-party payments are not generated retrospectively; they are only generated once the third-party has been set up and subsequent pay runs processed.

If you are making HMRC payments, you should create a third-party for each employer and HMRC payment type combination.

Note: When the third party details have been set up, they can be attached to pay elements. This can either be done at the pay element definition stage, via the Miscellaneous Details window, or via the employee’s Fixed Pay Element screen (Miscellaneous window).

Selection

Third-Party

Enter the ID of the third-party that you want to maintain, or select one by clicking WINDOW to display Third Party Selection.

If the third-party does not exist, a prompt is displayed allowing you to create the new third-party.

General

Name, Short Description

Enter abbreviated and full descriptions respectively to represent the third-party throughout the system. You can use up to 40 characters for the long description, and 10 characters for the short description.

Type

Enter the type of third-party, or select a type from the drop-down list. The options are set up in the THRDTP narrative category.

Ref

Enter the third-party reference. Alternatively, enter the Accounts Office (AO) reference number provided by HMRC if this third-party relates to an HMRC payment. The Accounts Office (AO) reference number is in the format: 123PA00012345 if you are making a single payment incorporating both PAYE and class 1 NICs.

If you are making individual payments, the Accounts Office (AO) reference number should be prefixed as follows:

• PAYE - prefix with P, for example, P123PA00012345.
• NICs - prefix with N, for example, N123PA00012345.

Consolidate By Ref

Select this check box to consolidate third-party transactions into a single transaction per reference number. If this check box is blank, third-party transactions are consolidated into a single transaction per third-party.

Financial Details

This area of the screen is used to record how the payment is collected, together with details relating to the third-party’s account.

Note: If this third-party relates to an HMRC payment, you should enter HMRC bank details.

Pay Method

Enter the method by which the money is collected, or select a method from the drop-down list. The options are set up in the PAYMTD narrative category.

Note: If you select CHEQUE, the system uses the long description entered above as the payee on all cheques.

Acc/Roll No

Display only. The third-party's bank account number. Click WINDOW to display Bank Account Maintenance, where you can maintain the third-party's bank details.

Sort Code

Display only. The sort code of the third-party's financial institution.

BIC

Display only. The Business Identification Code (BIC) of the third-party's financial institution.

Account Name

Display only. The name of the third-party’s financial institution.

IBAN

Display only. The third-party’s international bank account number.

Inst. Name, Inst. Branch

Display only. The name of the third-party’s financial institution and the branch that corresponds to the displayed sort code.

Buttons

Address

Click this button to display Maintain Address Details, where you can enter address details.

Contact Details

Click this button to display Maintain Third-Party Contact Details, where you can enter further contact details for the third-party.

MD46S1

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