Enables you to maintain absence related system parameters for employee (single post) absences and for multi-post absences.

General

OMP in Use

Select this check box to enable OMP functionality.

SSP in Use

Select this check box to enable SSP functionality.

OSP in Use

Select this check box to enable OSP functionality.

Pay Auth/Unauth Absence

Select this check box to enable Authorised / Unauthorised Absence to be displayed when maintaining absence details for an authorised / unauthorised type absence.

OSP Entitlement Type

Enter P - Percentage or D - Days to specify the OSP entitlement type used.

Exclude Unpaid

This field is only enabled if OSP Entitlement Type is set to D. Select this check box to ensure unpaid days are excluded and the entitlement is not affected. If this check box is blank, any unpaid days taken during the rollback period are deducted from the employee’s entitlement when calculating the employee’s entitlement using daily entitlement rules.

OSP Service Start Date

Defaults to ORIGINAL, which ensures the employee’s original start date is used when using the Start Date Anniversary as the rollback method for holiday entitlement. If blank, the employee’s current start date is used.

Limit RLB Start Date

Select this check box to cap the rollback start date with the employee's current start date if the calculated rollback start date is prior to the employee's current start date. This ensures absences entered against a previous employment are not included in the entitlement calculation.

Parental Leave Daily Rates

Select this check box to use the calculation type that results in differing parental leave daily rates for the weekly payment method or leave blank to use the calculation type that standardises daily rates across the week. If this check box is selected, the percentage of Average Pay paid is calculated using the actual daily rate.

Allow Concurrent Sick/Hol

This check box is not displayed when the multi-post absence functionality is enabled. Select this check box to allow concurrent (overlapping) holiday and sickness absences to be entered. Concurrent absence periods must be entered as full days, must not start on the same day and must not be of the same type, for example, two concurrent holiday absences.

Exclude Bereavement Child Validation

Select this check box to bypass the Bereavement Leave Entry Validation window when adding a parental bereavement leave record. This means that the child’s date of birth will not be required. Leave blank to continue to use the Bereavement Leave Entry Validation window.

Multi-Post Sickness

Note: The following three fields are only enabled if the multi-post absence functionality has been purchased.

Suppress Rounding OSP AMT

Select this check box to suppress rounding OSP daily amounts.

Suppress Rounding OSP Hrs

Select this check box to suppress rounding to ensure hours per day are calculated to the exact minute. Leave blank to continue rounding the calculated hours per day to the nearest quarter of an hour when processing a sickness and building the work pattern for the sick period.

Enforce SSP (No Hrs)

Select this check box to enforce SSP where daily hours are missing. When this check box is selected, SSP is apportioned based on the posts' hours if all posts have hours defined; SSP is evenly divided between posts with zero hours if any of the employee's posts have zero hours. When this check box is blank, SSP is apportioned based on the posts' hours if any of the employee's posts have hours defined; SSP is evenly divided between all posts if none of the employee's posts have hours defined.

Unpaid Leave - Absence Type A

Process Unpaid Leave

Select this check box to enable unpaid absences (absence type A) to be processed, and the amount to be deducted from the employee via temporary pay elements for the period of leave.

Unpaid Absence Type

Enter the absence type for which unpaid absences should be processed, or select one from the drop-down list. The options are set up in the ABSTYP narrative category. When this absence type is selected in Maintain Absence Detail, a PROCEED button becomes available to enable the absence to be processed.

Deduction Pay Element

Enter the ID of the pay element that should be used to make deductions to cancel Normal Pay when processing an unpaid absence, or select one by clicking window to display Pay Element Selection.

Contra Pay Element

Enter the ID of the pay element that should be used to make payments to pay back the unpaid amount if an unpaid absence is deleted, or select one by clicking window to display Pay Element Selection.

No WP time on Single Day

Select this check box to use a pro-rata calculation method for single day absences based on (Absence Minutes/System Default Session Minutes) * Average Daily Contract Hours.

LGPS Parameters

Check for Annual Revaluation

Select this check box to enable the revaluation of Assumed Pensionable Pay (APP) in the UK Single Post and Multi-Post modules for employees in LGPS CARE schemes who are on long term sickness for more than 12 months.

Note: Switching on the revaluation will increase the time taken to process long running sickness records. It is recommended that unless there are definitely records that require revaluation, the revaluation should not be switched on.

COVID-19 Parameters

SSP COVID-19 Reason Code

Enter the reason code to capture the sickness reason or reason type relating to coronavirus for UK legislation.

If the sickness reason or reason type match this parameter, the waiting days specified against the SSP parameter in SSP Parameters will be ignored and the absence will be paid from day one. This is applicable to:

The reason or reason type (if they have dependencies) are set up using a narrative category, therefore you must add the SSP COVID-19 reason code to the appropriate narrative category as a new narrative code in Maintain Narrative Category Codes.

If a coronavirus-related reason code is used for an absence prior to 13th March 2020, a warning is displayed, and the three waiting days rule will be applied.

Note: Where using UK single-post absence or UK multi-post absence, you must ensure that no coronavirus-related absences are entered for dates prior to 13th March 2020, as the new zero waiting days rule would be applied to them. For UK single-post absence, UK multi-post absence and leave management, if a coronavirus-related absence spans 13th March 2020, and by 13th March the three waiting days have not been served, it will need to be ended on 12th March and a new absence started from 13th March.

SWB COVID-19 Reason Code

Enter the reason code to capture the sickness reason or reason type relating to coronavirus for Republic of Ireland legislation.

If the sickness reason or reason type match this parameter, the six waiting days applied to the social welfare related benefits will be ignored and the deduction will be applicable from day one.

The reason or reason type (if they have dependencies) are set up using a narrative category, therefore you must add the SWB COVID-19 reason code to the appropriate narrative category as a new narrative code in Maintain Narrative Category Codes.

Daily Detail Expansion

Number of Days

Enter the number of days you want the absence expansion routine to roll forward when running the scheduler task for the daily details on open ended absences. Values up to 365 are allowed.

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