Enables you to enter and update personal details for all people records including employees, members, applicants, candidates.

To access this screen, enter fast path HREMPALL and select the employee, then select Personal Dets in the navigation panel.

Title Details

Legislation Type

Display only. The country's legislation applicable to the person.

Surname

Enter the person’s surname. The person's surname is validated if the Surname Validation check box is selected in User Level System Fields, which means you can only enter alpha characters, hyphens or single quote marks without generating a warning message. Click window in the field adjacent to the Surname field to display Birth Name, where you can maintain details of the person's original birth name.

Title

Enter the person’s normal title or formal mode of address, for example, MR, MRS, DR. The options are set up in the TITLE narrative category.

Forename

Enter in full the person’s first name.

Other Forenames

Enter any middle names the person uses.

Note: Use the Submissions Alternative Name and Address screen to record the employee's name without diacritical marks such as umlauts, accents and fadas to conform to HMRC/Revenue rules on valid characters. The name recorded on that screen will be used for HMRC/Revenue submissions to reduce the risk of returns being rejected.

Prev. Surname

Enter a person’s original surname if applicable, for example if a person has since married and changed their name.

Known As

Click window to display Known As, where you can maintain the person's known as name details.

Personal Details

Legal Sex

Enter M for male or F for female to specify the person's legal sex.

Date of Birth

Enter the person’s date of birth. The person’s age is displayed beside their date of birth. If the MISC > EMPAGECHK > CHKAGEFLAG system parameter is set to Y, a warning is displayed if the person is under 16.

If a person dies, click Window to display Mortality Details where you can enter their date of death. If you enter a date of death, it is displayed between the date of birth and age.

National Identity Number

Enter one of the following identity numbers, depending on the person's legislation type:

• Nat. Ins. Number (UK and Isle of Man)

  Enter the person's nine character National Insurance number. This must be in the format ‘aannnnnna’ where a is a letter and n is a number. This is needed to ensure that National Insurance contributions made by the person and the employer are credited to the correct National Insurance account.

  Leave this field blank if the person has lost the number, or it is their first job and a number has not yet been allocated. A default temporary number is generated, providing this feature is enabled in the Default Parameters screen, which can be overwritten when the actual number is available.

  The format of a temporary National Insurance number is ‘TNXXXXXXS’, where ‘TN’ indicates a temporary number, ‘XXXXXX’ is the person’s date of birth - this is 000000 if no date of birth has been entered and ‘S’ is the sex (M or F).

• PPS No. (Ireland)

  Enter the person’s nine character social insurance number. This must be in the format ‘nnnnnnnxz’ where n is a number, x is a letter and z is null, ‘W’, ‘X’, or ‘T’

  Leave this field blank if the person has lost the number, or it is their first job and a number has not yet been allocated. A default temporary number is generated, providing this feature is enabled in the Default Parameters screen, which can be overwritten when the actual number is available.

  Click window to display PPS Number History Details which contains a record of the employee's previous PPS numbers.

  The format is ‘0000000Z’.

• Soc. Sec. No. (Jersey)
  Enter the person's nine character social security number. This must be in the format ‘aannnnnna’ where a is a letter and n is a number.
• Soc Sec No (Guernsey)
  Enter the person’s eight character social security number. This must be in the format ‘aannnnnn’ where a is a letter and n is a number.
• Soc.Sec.No. (Gibraltar)
  Enter the person's twenty character social security number. This must be in the format 'aannnnnnnnnnnnnnnnn' where a is a letter and n is a number.

Note: You can use a duplicate National Identity Number if the appropriate flag is set in Default Parameters.

Case Number

This field is only displayed for UK legislation types. Enter the person's case number if they have not yet been issued a National Insurance number. A case number is issued to a non-UK resident by the Job Centre, and should be used in place of a National Insurance number until a valid National Insurance number is issued.

Employment ID

This field is only displayed for Irish legislation types. Enter the unique employment ID for this employee. This must be unique for the PPS number and can contain up to 20 characters. This value will be used with the Employee Number and PPS number by the Irish Revenue in the Data Alignment Extract.

To enable the use of duplicate employment IDs, select the Duplicate Emp Id check box in Country Specific System Parameters for Ireland.

Pens Tracing No.

This field is only displayed for Irish legislation types. Enter the person's pensions tracing number. This must be in the format PBnnnnnn, where n is a number. The PPS number becomes mandatory when a pensions tracing number is entered.

Navigation Panel Buttons

Home Address

Click this button to display Maintain Address Details, where you can enter address details.

Cont. Addresses

Click this button to display Contact Addresses where you can enter two alternative contact addresses for the person.

Passport/Visa

Click this button to display Passport / Visa Details, where you can maintain the person's passport and visa details.

Contact Tel

Click this button to display Maintain Contact Numbers, where you can enter the person’s home, work and mobile telephone numbers.

Email Address

Click this button to display Maintain Email Address, where you can maintain email address details for this person. This email address is then available for selection in Email and Email Message Templates.

Marital Status

Click this button to display Marital Status History, where you can enter details about the person’s marital status.

Social Media

Click this button to display Social Media, where you can maintain the Social Media profile links for the employee.

User Fields

Click this button to display Simple User-Defined Field Data if user-defined fields have been set up by your system administrator. These are extra fields used to record additional information that are specific to your organisation.

Notes

Click this button to display Maintain Note Detail, where you can enter any notes or comments you want to record.

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