Statutory Units
Enables you to define statutory units, which are the sections within the organisation that make company returns to the relevant authorities. There may be several companies in an organisation, each of which can have a separate statutory unit associated with it.
To access this screen, enter fast path HR32S1.
Selection
Statutory Unit
Enter the ID of the statutory unit that you want to maintain, or select one by clicking WINDOW to display Statutory Unit Selection.
If the statutory unit does not exist, a prompt is displayed allowing you to create the new statutory unit.
UK / Isle of Man
Note: Click here for details of Ireland specific fields; click here for details of Guernsey specific fields; click here for details of Gibraltar specific fields; click here for details of Jersey specific fields.
Employer's Name
Enter the employer's name as you want it to appear on pay documents and year-end returns.
If you are processing direct payments for carers, and a Power of Attorney (POA) is in place, enter the name of the person who holds the POA rather than the person who receives the care, as they are considered to be the employer.
Permit Number
This field is no longer used.
Payslip Language Descs
Click WINDOW to access Foreign Languages and associate an employer’s name to a foreign language so that the name is displayed on employees’ payslips that are set up for that language.
EDI Submission No
Enter the P11D EDI submission number for this statutory unit. This is an eight character alpha numeric reference which is provided by HMRC.
Accounts Office
Enter the employer's PAYE accounts office reference, which must be in the format: nnnPannnnnnnX, where n is a number, P is itself, a is a letter and X is itself or a number.
Employer’s C/O Cert No
Enter the employer’s Contracting Out Certificate Number (ECON). This is required for employers who operate a superannuation contracting out scheme.
Tax District
Enter your tax district number.
District Name
This is for information only.
Tax Office Telephone No
Enter the tax office's telephone number.
Employer’s PAYE Reference
Enter the employer’s PAYE reference number.
Note: The Isle of Man employer's PAYE reference number is validated against the IM_ERSREF field template. If you enter the employer's PAYE reference number in the wrong format, Templates is displayed detailing the required format.
RTI Start Date
This field is only displayed for UK statutory units if the Real Time Information (RTI) functionality is active. Enter the date from which RTI is effective for this statutory unit. This date should be the start date of the pay period in which you will be submitting your first FPS (use the earliest pay period start date if you have multiple pay frequencies in the same PAYE scheme).
RTI submissions to HMRC cannot be made before this date.
Note: The following two reference numbers are optional for RTI but if entered, only one can exist as they are mutually exclusive.
SA Unique Tax Ref
Enter the employer's Self-Assessment unique Tax reference number where applicable.
CO Tax Reference
Enter the employer's Corporation Tax reference number where applicable. CO Tax Reference must be numeric and 10 digits long.
Employer's CMS Identifier
Enter the employer's CMS identifier, which is 12 alphanumeric characters. This identifier is included in the CMS report to identify the employer submitting the payments.
Obsolete Date
Enter the date on which this statutory unit becomes obsolete.
Employer's NILGOSC Code
Enter the 4 digit NILGOSC Employer's Code for the statutory unit where applicable.
Company Registration No
Enter the company registration number for the statutory unit.
Employer's Name
Enter the employer's name as you want it to appear on pay documents and year-end returns.
Tax District
Enter your Tax District number.
District Name
This is for information only.
ROI Registration Number
Enter the employer's PAYE registration number.
Obsolete Date
Enter the date on which this statutory unit becomes obsolete.
When an obsolete date is entered for an RTI effective statutory unit (UK statutory units only) it will indicate that the PAYE scheme has ceased. When the Employer Payment Summary (Employer Payment Summary (EPS) File Creation) is then run, the Final Submission Ceased indicator is added automatically to the submission file with the obsolete date assigned to the Date Scheme Ceased field.
Employer's Name
Enter the employer's name as you want it to appear on pay documents and year-end returns.
Employer's Tax Ref. No.
Enter the employer's tax reference, which must be in the format nannnnnn where n is a number, and a is an upper case letter.
Employer's Soc. Sec. Ref. No.
Enter the employer's social security reference number, which must consist of six numbers.
Obsolete Date
Enter the date on which this statutory unit becomes obsolete.
Employer's Name
Enter the employer's name as you want it to appear on pay documents and statutory returns.
Employer's Tax Ref. No.
Enter the employer's tax reference number.
Obsolete Date
Enter the date on which this statutory unit becomes obsolete.
Employer's Name
Enter the employer's name as you want it to appear on pay documents and year-end returns.
Employer's Tax Ref. No.
Enter the employer's tax reference, which must be in the format aannnn where a is a letter and n is a number.
Employer's Soc. Sec. Ref. No.
Enter the employer's social security reference number, which must consist of five or six numbers, or be in the format annnn where a is a letter and n is a number..
Employer's Business Ref. No
Enter the employer's business reference number, which must consist of one or two numbers.
Employer's Manpower Ref. No
Enter the employer's Manpower reference. This must be in the format Annnn, nnnnn or nnnnnn, where A is a capital letter and n is a number. This can be overridden for individual control groups or employees if required.
Employers' Tax Identification Number (TIN)
Mandatory. Generated by Revenue Jersey; used in place of the old format tax reference.
Format is 3-3-4 characters {numbers 0-9) e.g. 900-588-4569.
Obsolete Date
Enter the date on which this statutory unit becomes obsolete.
Navigation Panel Buttons
Employer Contact
Click this button to display Employer Contact Details, where you can enter contact details for the employer.
Ers Address
Click this button to display Maintain Address Details, where you can enter address details. The address you enter appears on year-end returns.
Ers Post Address
Click this button to display Maintain Address Details, where you can enter address details. This address is used as the employer's postal address.
Direct Pay Detail
Click this button to display Direct Pay Details, where you can enter alternative client details, where the actual client is different to that of the person administering the direct payments. For example, where there is a Power of Attorney (POA) in force.
HMRC Payments
This button is only displayed for statutory units with a UK legislation type. Click this button to display HMRC Payment No / Third-Party Association, where you can associate the third-party that represents HMRC payment and HMRC payment with a statutory unit. For Isle Of Mann legislations, the button will display HMRC Payment No (IoM).
Click this button to display Maintain Email Address, where you can maintain email address details.
Notes
Click this button to display Maintain Note Detail, where you can enter any notes or comments you want to record.
Refund Bank Dets
This button is only displayed for statutory units with a UK or Isle of Man legislation type. Click this button to display Bank Account Maintenance, where you can maintain details of the employer's bank account into which any refunds made by HMRC are received.
Apprenticeship Levy
Click this button to display Apprenticeship Levy, where you can maintain date-effective apprenticeship levy details for the statutory unit.
Employment Allowance
Click this button to display Employment Allowance, where you can maintain date effective employment allowance and de minimis state aid details for the statutory unit.
Payslip Ers Address
Click this button to display Statutory Units Payslip Employer’s Address, where you can define an employer address for a foreign language.
MD32S1