Time Management Parameters
Enables you to define system parameters used in the Time Management
Parameters
Employee Name Display Format
Enter the format to use when displaying the employee's name and post details in the calendar. You can use the following strings to represent components of the employee's name and post details as stored in ResourceLink:
| %F | Forename |
| %S | Surname |
| %K | Known As Forename |
| %KS | Known As Surname |
| %I | Initials |
| %O | Other Forenames |
| %T | Title |
| %P | Post ID |
| %PS | Post Short Description |
| %PL | Post Long Description |
For example, for an employee called Jonathan Smith, known as Jon, with a post ID of SALES1, the following entries in this field would give the following results:
| Entry | Display in Employee Selection Screen |
| %F %S | Jonathan Smith |
| %K %S %P | Jon Smith SALES1 |
This parameter applies to both Time Management and Leave Management.
Employee Name Sort Order
Enter the sort order to use when displaying the employee's post records in the calendar. You can use the strings from the field above to represent components of the employee's name and post details.
For example, if you enter %P %S in this field, employees are sorted in post ID order, followed by surname order.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Note: The following fields only apply to absences that are entered via MyView for employees whose work pattern has the No Times field set to Y.
View Historic Absences
Select this check box to enable historic absences and attendances for linked posts to be viewed in the Time Management
Note: This functionality is only available to managers, not to employees.
Note: A manager cannot view historic absences if they select the whole team or direct reports, irrespective of the setting of this check box.
Allow Rec. Planned Work Time
Select this check box to allow a recurring Planned Work Time (PWT) to be created for absences with an end-date. The option of creating a recurring PWT always exists for open-ended absences.
Hide Calendar View in Default View
Select this check box to hide the TIME MANAGEMENT - CALENDAR VIEW button in the Default View to prevent employees and managers accessing the Calendar View.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
View Entitlement Details
Select this check box to enable entitlement details to be viewed in the Calendar and Employee Views in the Time Management module for Annual, Actual and Accrual entitlement types. When this check box is selected, a View Entitlement Details button is available in the Calendar and Employee Views. The Employee View Entitlement Balances check box in Absence Type Parameters must also be selected for all absence types for which entitlement details can be viewed.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Anonymised Absence Type
Enter a generic absence type code (up to three characters) that should be shown instead of actual absence codes in the Team Calendar to provide anonymised details. If you enter an absence type code, you must also enter a description.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Anonymised Absence Description
Enter a generic description to show for all absence types in the Team Calendar.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Anonymised Attendance Type
Enter a generic attendance type code (up to three characters) that should be shown instead of actual attendance codes in the Team Calendar to provide anonymised details. If you enter an attendance type code, you must also enter a description.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Anonymised Attendance Description
Enter a generic description to show for all attendance types in the Team Calendar.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Remove Confirmation Screen
Select this check box to prevent the confirmation page being displayed when an absence or attendance is successfully submitted in the Time Management
This parameter applies to both Time Management and Leave Management.
Enable Absence Group
Select this check box to allow absences to be entered against absence groups in the Time Management module. When this check box is selected, the Short Code field in Absence Grouping and the ABS TYPE GROUP button in Time Management Access Level are displayed to permit absence grouping to be configured for the Time Management module.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Show Requests Pending Authorisation
Select this check box to include absences and attendances which are pending authorisation in Time Management calendars and planners
This parameter applies to both Time Management and Leave Management.
Week Starting Day
Enter the Attendance Week Starting day to be used in Time Management and Attendance in place of the default Sunday.
This parameter also applies to Leave Management, but only for Planned Work Time (PWT).
Show Weekends
Select this check box to show weekend days (default Saturday and Sunday) greyed out in the MyView Calendar and Team Calendar views.
This parameter is solely for the Time Management module. It isn't used in the Leave Management module.
Part Process Absences
Select this check box to indicate that absences are part processed, rather than fully processed, when submitted from Time Management
This parameter apples to both Time Management and Leave Management.
Select Calendar options in the Time Management parameters to display the parameters.
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