Enables you to define the standard emails that are generated when a user exits a corresponding task, based on an email message template. If required, you can override the email message template on which the task’s emails are based, and specify who can send, and who should be sent emails via the task.

Before using this window you must have set up the email message template you want to link to the task.

Note: The default values for this window are defined via Email Message Templates. Employees’ email addresses are defined via the Personal Detail screen. Operators’ email addresses are defined via the Maintain Operator Detail screen.

Note: The From or To fields in this window can be used in combination. For example, you can specify both a From Operator and a From Profile, to allow emails to be sent from both a particular operator and the operators linked to a particular profile.

General

From Operator

Operator who is allowed to send emails via the task. This is an optional field that restricts use of the template to someone who logged on using a particular operator ID. Click window to display Operator Selection Screen. Leave the field blank if you do not want to restrict email sending to a particular operator.

From Profile

Profile that is allowed to send emails via the task. This is an optional field that restricts use of the template to someone whose operator ID is linked to a particular profile. Click window to display Select Profile. Leave the field blank if you do not want to restrict email sending to a particular profile.

Message ID

Email message template on which emails generated by the task are to be based.

To Post

Optional field that lets you define the recipients of emails to be triggered by the currently selected task. If you enter a post, emails are sent to employees who hold that post. Click window to display Post Selection. Leave the field blank if you do not want to send emails to employees who hold a specific post.

To Operator

Optional field that lets you define the recipients of emails to be triggered by the currently selected task. If you enter an operator ID, emails are sent to the email address linked to it. Click window to display Operator Selection Screen. Leave the field blank if you do not want to send emails to a specific operator.

To Team

Optional field that lets you define the recipients of emails to be triggered by the currently selected task. If you enter a team ID, emails are sent to the employees linked to it. Click window to display Interview Team Selection. Leave the field blank if you do not want to send emails to a specific team.

Note: Interview teams are set up within the Recruitment module.

Additional

Click EXPAND to display the following fields:

To Group

Optional field that lets you define the recipients of emails to be triggered by the currently selected task. If you enter a user group, emails are sent to the employees linked to it. Leave the field blank if you do not want to send emails to a specific user group. For information about user groups, see User Group Maintenance.

To Manager

Enter Y if the manager should be included as a recipient of emails triggered by the currently selected task.

To Selected

Enter Y if the recipient of emails triggered by the currently selected task is the selected person.

To Address

Optional field that lets you define the recipients of emails to be triggered by the currently selected task. If you enter an email address, emails are sent to that address. Click window to display Select Email Address. Leave the field blank if you do not want to send emails to a specific address.

Letter Code/Version

To attach a standard letter to emails generated via the task, enter or select its ID and version number. Click window to display Standard Letter Selection. For information about setting up and using standard letters, see Standard Letters.

Subject

Display only. Subject of the email message template you entered in the Message ID field.

Operator Desc

Display only. Description of the From Operator ID you entered.

Profile Desc

Display only. Description of the From Profile ID you entered.

Post Desc

Display only. Description of the To Post ID you entered.

To Oper. Desc

Display only. Description of the To Operator ID you entered.

Team Desc

Display only. Description of the To Interview Team you entered.

Group Desc

Display only. Description of the To User Group you entered.

Letter Desc

Display only. Description of the Standard Letter attachment you entered.

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