Enables you to set up and maintain general rules required by the system for control and pay calculation purposes. These rules then apply to all employees attached to the currently selected control group.

To access this screen, enter fast part HRPAYGRP and select a control group, then select Pay Calculate Params in the navigation panel.

Payment

Obsolete Date

Display only. The date when this payroll control group becomes obsolete, if applicable.

Base Currency

Display only. The base currency for the selected payroll control group.

Part-Pay Calc

Enter the part-pay calculation method to use for calculating pay for employees who work part of a pay period, or select one from the drop-down list. The options are set up in the PRORAT narrative category.

The calculation method specified is used for new starters, leavers and mid-period changes, however, you can override this method for new starters and leavers via Starters and Leavers Part Pay Detail (which is accessed by clicking the Starters/Leavers button below).

Note: You can also specify part-payment calculation methods in Service Condition Maintenance for employees who have the same service conditions. A part-payment method linked to a service condition always takes priority over any specified against the control group.

Divisor Set

Enter an annual divisor set or select one by clicking WINDOW to display Annual Divisor Set Selection. The divisor set is used to break down pay elements holding annual values (e.g. salary) into a period amount.

Payslip Message

Enter a payslip message code or select one from the drop-down list. This message is displayed in addition to any messages entered for an individual employee using Basic Pay Detail.

Gross/Net Pay Threshold

Enter an amount of gross/net pay, which if exceeded by any employee in this control group, causes a warning to appear on the Exception Report during the payroll calculation.

Processing

SSP Qual Days, SMTWTFS

Each letter represents a day of the week starting from Sunday through to Saturday. Under each day, enter Y if an employee in this control group is entitled to Statutory Sick Pay if they are sick on this day of the week, or enter N if they are not.

The details entered in this field are used as the default SSP qualifying days on the employee’s SSP Control Detail screen, from where they can be changed to suit an individual employee. These details are then copied across into the employee’s Sickness Detail screen and used in the SSP calculation when an employee is sick.

Note: You should only enter details in either the SSP Qual Days field or the Use OSP QD for SSP QD field as they are mutually exclusive.

Allow Neg Net

Enter Y if you want negative net to be allowed for this control group. That is, during the pay run, if the system calculates negative net for an employee in this control group, it takes the action selected in Process Detail.

Suspended From Pay

Enter Y to suspend all employees in this control group from the payroll, for example, if this control group becomes obsolete. A suspended control group may be used to hold non-payable employees (e.g. pensioners).

Pay Whilst Advanced

If timesheets are to be processed for the employees in the control group whilst they are on advanced holiday (weekly employees only), enter the maximum number of timesheets (i.e. weeks) to be allowed.

Payslip History

Enter Y to indicate that payslip history is not to be automatically deleted by the system during the pay cycle terminate, that is, payslip history is to be kept.

Temporary Input

Enter Y to indicate that temporary data is not to be automatically deleted by the system during the pay cycle terminate, i.e. temporary data is to be kept (as a timesheet history).

Payrolled Benefits

Enter Y to automatically process P11D payroll benefits, enter N to not process them. Enter R to process P11D payroll benefits in re-evaluate mode.

Additional Details

Note: The following fields are not displayed for control groups with an Irish legislation type.

SSP Recovery

Enter Y if you want to automatically recover SSP payments made to employees in this control group. Whenever SSP is paid to an employee, a corresponding SSP contra payment (pay element 0101) is applied to the employee's pay. The net effect of this is the employee receives their normal salary payment. No extra SSP payments are received by the employee, although their record shows that SSP payments were made.

Use OSP QD for SSP Q

Enter Y if you want to use the employee's OSP qualifying days to build the qualifying days for SSP. This is then used as the default pattern when entering a sickness absence.

In the case of an employee being sick in one post only, the setting in this field determines whether SSP is paid for the post in which they are sick. Enter Y to use the OSP parameter associated with the employee's posts in which they are not sick to determine whether they are working in these posts or not. Enter N to use the employee's SSP work pattern to determine if the employee is working in other posts for each day of the absence.

National Insurance Method

ResourceLink uses the Exact Percentage Method to calculate National Insurance. This field determines how National Insurance is calculated for advanced pay cycles. Enter C to calculate National Insurance for each period in isolation and then total the calculated period amounts, or enter D to total the gross for all of the periods, which is then averaged to provide one week’s National Insurance contribution. These values are then factored by the number of weeks.

B/Date

Enter Y to apply backdated National Insurance and Student Loan. This calculates National Insurance and Student Loans for the period relevant to the start date of the late timesheet rather than the period in which the late timesheet was posted.

Navigation Panel Buttons

Cash and Admin

Click this button to display Cash and Administration, where you can maintain cash related options for this control group.

Attend Param

Click this button to display Assign Attendance Parameter, where you can attach an attendance parameter set to this control group.

Alabaster

Click this button to display Alabaster Parameters, where you can control how Alabaster is calculated for this control group.

Starters/Leavers

Click this button to display Starters and Leavers Part Pay Detail, where you can specify part-pay calculation methods to use for new starters and leavers in this control group.

LM Group Param

Click this button to display Leave Management Parameters, where you can maintain leave management parameters for this control group.

Parental Leave

Click this button to display Parental Leave Parameters, where you can maintain parental leave parameters for this control group.

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