Enables you specify rollback parameters for the rollback entitlement type.

Day Pattern

Entitlement Days Pattern

Enter N for non-working days and Y for working days, starting with Sunday, to specify the weekly working pattern used for entitlement. This determines which days should be deducted from the entitlement. A typical Monday to Friday working week would be indicated by NYYYYYN.

Payment Days Pattern

Enter N for non-working days and Y for working days, starting with Sunday, to specify the weekly working pattern used for to determine the days for which payment should be made.

Note: You can only specify one pattern for payment and one pattern for entitlement in the following three fields:

Use Payment Days

Enter one of the following to use the payment days pattern: P for payments, E for entitlements, Y for both or N for none.

Use Entitlement Days

Enter one of the following to use the entitlement days pattern: P for payments, E for entitlements, Y for both or N for none.

Use Employee Work Pattern

Enter one of the following to use the employee’s work pattern: P for payments, E for entitlements, Y for both or N for none.

Calculate Work Time Lost

Select this check box to record lost work hours due to sickness for reporting purposes.

Use Emp WP for WTL

This field is only displayed when the Calculate Work Time Lost check box is selected. Enter N to use the default work pattern to derive lost hours, Y to use the employee's work pattern to derive lost hours or I to ignore the work pattern for employees who do not have any work pattern details.

The lost hours are primarily derived using the work pattern specified in the Use Emp WP for WTL field, however, the settings of the No Times field in Employee Work Patterns and the Does Absence Require a Planned Work Time? check box in MyView Absence Parameters also affect the derivation of lost hours. Click here for further details about the derivation of lost hours.

Parameters

Entitlement Allocation Type

Enter P for Percentage type, where days taken under each band are deducted from the entitlement of the equivalent band, or D for Daily type, where all days taken during the rollback period are deducted from the employee’s highest entitlement, followed by the lower entitlement bands once the highest entitlement band is depleted.

If an Additional Cap Period is defined against the Rollback Method then the Additional Periods of entitlement defined in Rollback Entitlement - Service Based are used to Cap the Standard remaining entitlement for each of the bands that are used in the absence calculation. The capping for each Allocation Type is performed as follows:

For Percentage type, the Standard and Additional entitlement remaining values are calculated for each equivalent band and directly compared from the highest band to the lowest:

• If the Standard remaining is less than or equal to the Additional remaining then the Standard remaining is not capped.
• Otherwise, the Standard remaining is capped to the Additional remaining.

For Daily type, the Total Standard and Additional entitlement remaining values are calculated from all the bands and compared:

• If the Total Standard remaining is less than or equal to the Total Additional remaining then the Standard remaining on each band is not capped.
• Otherwise, the difference between the Totals is identified and used to reduce the Standard remaining from the lowest to highest entitlement band as each band becomes depleted thus capping the values.

Exclude Unpaid Days

This field is only available if you entered D in the Entitlement Allocation Type field. Enter Y to prevent unpaid days being deducted from the entitlement. Alternatively, leave this field blank for the default, where any unpaid days within the rollback period are deducted from the employee’s entitlement.

Linkage Days

Enter the number of linkage days between rollback type absences. Absences are not linked if the gap between them is greater then the number of linkage days specified.

Note: The following two fields are only displayed if you complete the Linkage Days field:

Link Abs of Same Reason

Enter Y if absences are only linked when they have the same absence reason.

Contiguous Abs of Same Cat

Enter one of the following to indicate how contiguous absences are treated when applying waiting days:

• Blank - contiguous absences are always treated as one when applying waiting days regardless of the category.
• Y - contiguous absences are treated as one when applying waiting days if they have the same category. For example, an employee may have two sickness absences with a category of Flu that run from 1/8/14 to 5/8/14 and 6/8/14 to 9/8/14. If this field is set to Y, these two absences are treated as one and waiting days are only applied once.
• N - contiguous absences are always treated as separate absences when applying waiting days. You cannot enter N if the Absence Start Date (Continuous) field in Rollback Method is populated.

Buttons

Rollback

Click this button to display Rollback Method, where you can specify the rollback method used.

Waiting Days

Click this button to display Waiting Days Parameters, where you can define the parameters used to determine the number of waiting days for a sickness absence.

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