This screen enables you to enter, view, and maintain information relating to the employee’s employment position within the organisation.

To access this screen, enter fast path HREMPALL and select the employee, then select Employment Detail in the navigation panel.

Dates

Note: The following four fields default from the post details entered in Employee Current Post Holding if available.

Original Start Date, Reason

Enter the date the employee originally started working for the organisation.

You must also enter a joining reason code or click window to select one. The options are set up in the RSNCHG narrative category.

Current Start Date, Reason

Enter the date the employee started working for the organisation if they have rejoined.

You must also enter a joining reason code or click window to select one. The options are set up in the RSNCHG narrative category.

When a previous employee rejoins your organisation, enter the joining date in this field to utilise the existing records. A process is run to preserve year-to-date information for their old employment, and to cleardown totals ready for the new employment. Details of the old employment are displayed in Past Employments and Reconciliation Detail.

Note: You cannot make an employee a rejoiner, unless a P45 has been printed for the employee and the employee's details have been transferred to the FBI file, providing FBI routines are used for P45.

Termination, Termination Reason

Enter the employee's leaving date when an employee is due to leave or has left your organisation. You can enter a future date if you know an employee’s leaving date in advance.

You must also enter a leaving reason code or click window to select one. The options are set up in the RSNCHG narrative category.

When you enter a leaving date, the following checks are performed:

• If an employee has two or more current posts at the time of termination, Employment Termination Post Check is displayed with a summary of current posts.
• If an employee still has assets allocated, Employee Assets is displayed indicating the asset types that are still allocated.
• If an employee is HESA returnable (at least one of their posts is HESA returnable and they have a current HESA staff return record) and HESA is licensed, HESA Leaving Data is displayed where you can specify the employee's location and activity after they leave, and the reason for their contract ending.
• If you use the Talent and Performance functionality, any reviews that exist for the employee are automatically closed with the same end date.

Note: If termination affects the holiday entitlement, you are prompted to recalculate holiday entitlement using Holiday Pay/Recovery on Terminate depending on the setting specified in the Auto Recalc Hol Entitlement field, which is accessed via 'Zellis Control' option followed by the 'Miscellaneous' option in System Control Maintenance.

Upon commit Termination Options is displayed where you can process the termination.

To Staff

Enter the date when an employee becomes a full member of staff, for example, if they were a manual worker.

E-Learning Start Date

This field is only displayed if the Pre-Joiner Access check box in E-Learning System Parameters is selected. Enter the date from which the new starter can access e-Learning courses. This date must be prior to their start date.

Probation

Enter the date when an employee's probation period ends. Probation Date Reason is displayed upon entering a date, where you can specify the reason for the probation date. A history record is created if a reason is specified.

This field is automatically populated and a probation history record created when a new starter or rejoiner record is created, or a post change, service condition change or position status change occurs via ResourceLink, MyView, the HR Interface or the Pay Framework. The employee's probation date is calculated based on their main post's start date and the probation parameter associated with their service conditions or the default parameter.

Note: The default probation parameter is used if the probation parameter against the employee's service conditions either does not have an effective date or has an effective date in the future. If the default probation parameter does not have an effective date or has an effective date in the future, the employee's probation date and history is not updated.

Note: The probation date and history are not populated if the calculated date is in the past or the post / service condition / position status change is future-dated. If a date has been manually entered as part of the same process, for example, a new post has been created and a probation date specified prior to commit, the probation date is not changed but a history record is created if a reason is specified.

Additional

Service

Display only. The employee’s length of service (in years, months and days). This is derived using today's date and the date specified in the Abs Service Start field in Employee Absence Parameters if available, or the Abs Serv Start field in Maintain Pay Calculation Detail if not. If both of these fields are blank, the employee's original start date is used.

Employee Type

Enter a code to indicate the type of employee or select one from the drop-down list. The options are set up in the EMPTYP narrative category.

Self Service Unit

This field is only used if a simplified (person-to-person) hierarchy is being used for MyView, instead of a post-to-post hierarchy structure. Enter the ID of the simplified structure unit applicable to the employee or select one from the drop-down list.

Willing to Job Share

Enter Y if the employee is willing to job share.

TUPE

Enter Y if the employee has transferred in under a TUPE agreement (Transfer Under Previous Existing service conditions). If this field is set to Y, statutory entitlement is calculated using the original start date rather than the current start date.

Notice Period

Enter the notice period applicable to the employee's position, or select one from the drop-down list. The options are set up in the NOTICE narrative category.

No Of Current Posts

Display only. The number of current posts held by the selected employee.

Exempt from CEO Ratio

Select this check box if the person should not be included in the CEO pay ratio calculation. The regulation defines UK employees as "A person employed under a contract of service by the company other than a person employed to work wholly or mainly outside of the UK". Therefore, agency staff, contractors, or consultants who hold a contract with other companies may not meet the criteria of UK employee and may be exempt.

GPG Employment Status

This field is only displayed for the IE legislation type.

Click window to enter the employee's employment status for gender pay gap (GPG) reporting. If no status is set for the employee and they are included in the GPG reporting, ResourceLink will assume that they are a full time, permanent employee. The options are set up in the GPEMST narrative category.

N Ireland Legislation

Select this check box if Northern Ireland legislation applies to the employee. With this check box selected, the employee will be exempt from the April 2024 legislation changes for paternity leave.

Navigation panel

Service Breaks

Click this button to display Employee Breaks in Service, enabling you to record details of any breaks in service, which necessitate the employee leaving the organisation and rejoining at a later date. For example, if they take a year off to travel abroad, or leave to study at college or university.

User Fields

Click this button to display Simple User-Defined Field Data if user-defined fields have been set up by your system administrator. These are extra fields used to record additional information that are specific to your organisation.

Notes

Click this button to display Maintain Note Detail, where you can enter any notes or comments you want to record.

Empl. History

Click this button to display Employment Dates History, where you can view the employee's history of employment with the organisation.

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